Skip to main content

Evaluations during the third year

Evaluations during the third year

No later than after 30 months of enrolment, the final evaluation of the PhD course is carried out before submission of the PhD thesis.

The purpose of this evaluation is to carry out an assessment of the project’s progression, follow up on the evaluators’ recommendations from the mid-term evaluation, get a status of planned/completed study elements and feedback from the principal supervisor regarding the status of the thesis. The evaluation also gives the PhD student the opportunity to get a second opinion on the PhD project. The overall purpose is thus to ensure that the programme is completed on time with the award of the PhD degree.


As the principal supervisor, it is your job to prepare the regular evaluations.


Read more about the third evaluation.

In order to comply with the deadlines for assessment and defence, the PhD student must notify the head of department and the PhD School’s secretariat of the submission of the thesis in a timely manner and no later than two months before the expected submission deadline. It is important that this deadline is met so that the assessment committee can appointed at the time of submission.  

As a principal supervisor, you are responsible for the following in connection with the completion of the PhD programme:

  • Preparing the final principal supervisor’s statement, which summarises the entire PhD programme (courses, lectures and environmental change) when the PhD thesis is submitted.
  • Participating in the assessment work and the PhD defence without voting rights.
  • Submitting the complete PhD thesis for plagiarism check at the Library of the University of Southern Denmark (SDUB) and forwarding the conclusion of SDUB’s completed plagiarism check to the PhD student before the thesis is submitted to the PhD School.

The PhD student’s enrolment at the University ends upon submission of the PhD thesis.

Read more about the PhD School’s guidelines in connection with the submission of the thesis and the holding of PhD defence.

If, in connection with the evaluations, the head of the PhD School concludes that you do not meet the requirements of the PhD plan despite any adjustments, you will receive an offer to rectify your PhD study within three months. The head of the PhD School will typically be in close dialogue with supervisors and possibly the head of department before deciding on a rectification course. The three-month rectification period does not in itself lead to an extension of the overall PhD programme. Offers for rectification courses can only be given once during the entire PhD programme.

If you have not accepted this within one week of receiving the three-month offer for the rectification of the programme, your enrolment will cease.

Read more about the rectification period.

Last Updated 15.03.2024