Loan Ruls

• SDU Students

  1. To borrow materials, you must have a valid student card and accept the library’s loan rules. The student card must be presented at each loan. Your student card is strictly personal, and as a borrower, you are personally liable for borrowed materials and responsible for returning them on time.
  2. The loan period is the time from when the material is borrowed until it can be recalled:
  • Standard loans: 30 days
  • Library use only: Selected materials may only be used in the library. These are marked “Library Use Only” in the catalog and on the books.
  • Loans from other libraries: Follow the loan period set by the lending library.
  3. Renewal of standard loans is possible if the material is not reserved by another borrower. Renewals can be made directly in the library catalog.
  4. Materials are recalled when the loan period expires. Recalls are sent by email.
  5. If the material is not returned or renewed within 7 days after the first recall, a second recall will be sent with a fee of DKK 25 per recalled item.
     If the material is still not returned or renewed within 9 days after the second recall, an invoice will be issued for the cost of the material plus an additional invoicing fee of DKK 125 per case. The invoicing fee applies even if the book is later returned after the replacement process has started. If the borrower does not respond to the invoice, the case will be sent to debt collection, where additional fees will apply.
     Upon request, the library will provide a receipt for returned materials.
  6. Outstanding fees and invoices can be paid by bank transfer to Reg. no.: 4366, Account no.: 1146440 (include your name and CPR number in “Add comment”) or via MobilePay to 650682 (include your student card number or staff card number in “Add comment”).
  7. Recalls and notifications about materials ready for pickup are sent by email. You are responsible for ensuring that the email address registered in the library system is current. Updates can be made on the library’s website.
     Replacement invoices and reminders are sent as digital post. If you do not have digital post, they will be sent by regular mail.
  8. Materials that are damaged or lost during the loan period must be replaced by the borrower.

  If the above rules are not followed and the outstanding fee amounts to DKK 200 or more, the borrower will be blocked. The block will be lifted only when the full amount has been paid.

  
  
• SDU Staff and Employees

  1. To borrow materials, you must have a valid staff card and accept the library’s loan rules. The staff card must be presented at each loan. Staff cards are strictly personal, and as a borrower, you are personally liable for borrowed materials and responsible for returning them on time.
  2. The loan period is the time from when the material is borrowed until it can be recalled:

  • Standard loans: 30 days
  • Library use only: Selected materials may only be used in the library. These are marked “Library Use Only” in the catalog and on the books.
  • Loans from other libraries: Follow the loan period set by the lending library.

  12. Renewal of standard loans is possible if the material is not reserved by another borrower. Renewals can be made directly in the library catalog. Materials are recalled when the loan period expires.
  13. Recalls and notifications about materials ready for pickup are sent by email. You are responsible for ensuring that the email address registered in the library system is current. Updates can be made on the library’s website.
  14. Materials that are damaged or lost during the loan period must be replaced by the borrower.
• Private Borrowers

  1. Registration
     To borrow materials, you must register as a borrower at the University of Southern Denmark Library. To register, you need a valid email address.
     The yellow health card (“sygesikringsbevis”) serves as your library card and must be presented at each loan. If you lose your health card, you must notify the library as soon as possible so the card can be blocked to prevent misuse.
     You can register as a borrower here.
  2. Borrowers without a Danish CPR Number
     If you do not have a Danish CPR number, the library may require a guarantor or other security. Students with a valid student card from the University of Southern Denmark or Universität Flensburg can register without a guarantor.
  3. Acceptance of Rules
     When you register as a borrower, you accept the library’s loan rules. Loans are personal, and as a borrower, you are personally liable for borrowed materials and responsible for returning them on time.
  4. Changes in Address or Email
     Any changes to your address or email must be reported to the library immediately. Alternatively, you can update your information on the library’s website.
  5. Notifications
     Recalls and notifications about materials ready for pickup are sent by email. You are responsible for ensuring that the email address registered in the library system is current.
     Replacement invoices and reminders are sent as digital post. If you do not have digital post, they will be sent by regular mail.
  6. Termination of Borrower Status
     If you wish to terminate your borrower status, you can do so in person at one of the library’s lending desks or by contacting the library via email: udlaan@bib.sdu.dk.
  7. Loan Period
     The loan period is the time from when the material is borrowed until it can be recalled:
     • Standard loans: 30 days
     • Library use only: Selected materials may only be used in the library. These are marked “Library Use Only” in the catalog and on the books.
     • Loans from other libraries: Follow the loan period set by the lending library.
  8. Renewals
     Renewal of standard loans is possible if the material is not reserved by another borrower. Renewals can be made directly in the library catalog.
  9. Recalls
     Materials are recalled when the loan period expires. Recalls are sent by email.
  10. Overdue Materials
      If the material is not returned or renewed within 7 days after the first recall, a second recall will be sent with a fee of DKK 25 per recalled item.
      If the material is still not returned or renewed within 9 days after the second recall, an invoice will be issued for the cost of the material plus an additional invoicing fee of DKK 125 per case. The invoicing fee applies even if the book is later returned after the replacement process has started. If the borrower does not respond to the invoice, the case will be sent to debt collection, where additional fees will apply.
      Upon request, the library will provide a receipt for returned materials.
  11. Payment
      Outstanding fees and invoices can be paid by bank transfer to Reg. no.: 4366, Account no.: 1146440 (include your name and CPR number in “Add comment”) or via MobilePay to 650682 (include your borrower number or CPR number in “Add comment”).
  12. Damaged or Lost Materials
      Materials that are damaged or lost during the loan period must be replaced by the borrower.
  13. Blocking
      If the above rules are not followed and the outstanding fee amounts to DKK 200 or more, the borrower will be blocked. The block will be lifted only when the full amount has been paid.
  14. Inactive Borrowers
      Borrowers who have not been active for the past year will be deleted from our library system. This does not apply to users with outstanding loans or fees. If you wish to become a borrower again, you can re-register via our online registration form.
  15. Online access to Electronic Books and Journals
      In our departments, there are several computers available for you to use, for information searches. These computers provide access to our electronic resources such as databases, articles, and e-books. As a private user, you cannot use your own IT equipment in the library for this purpose or access these resources from home.
      There are certain restrictions regarding use and access that you should be aware of:
      • You may, as a private user, use the library’s electronic resources for private purposes only—never for commercial or other work-related purposes. This means you may read, print, and download as long as it complies with this condition.
      • All traffic related to access is logged both by the data provider and by the library
      If these rules are not followed, you may be asked to leave the premises.