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Whistleblowing scheme at SDU

If you have acquired knowledge or a reasonable suspicion of possible illegal acts, serious financial irregularities, academic misconduct and offensive behaviour at SDU, you can make a report via the link below.

The whistleblowing scheme only handles serious incidents at SDU, such as:

  • criminal offenses, e.g. misuse of financial resources, theft, fraud, embezzlement, bribery, etc.
  • serious or repeated violations of ethical rules in the research area – e.g. academic misconduct
  • serious or repeated significant violations of internal guidelines, e.g. on accounting instructions, purchasing policies, business trips, acceptance of gifts and financial reporting, etc.
  • serious person-related conflicts in the workplace, e.g. serious harassment, including of a sexual nature.

SDU’s whistleblowing scheme is handled in a closed IT system that does not track your IP address. It is possible to make the report anonymously.

The purpose of the whistleblowing scheme is:

  • To increase the opportunities for employees, students, partners, external persons, companies and authorities to comment on objectionable incidents at SDU without fear of negative consequences
  • To protect persons who submit information to the whistleblowing scheme
  • To detect significant errors and omissions and
  • To ensure openness and transparency in relation to any illegal acts, serious financial irregularities, academic misconduct and offensive behaviour at SDU by using this information constructively to improve, prevent and avoid this in the future in SDU’s administration.

You can submit information to the whistleblowing scheme via this link

It is important that you describe all the facts as detailed as possible. Please document the conditions on which you give information to the extent possible.

When you submit information via the whistleblower portal, the template allows you to attach documentation in digital form. Facts and any documentation provide the best opportunities to investigate the incident on which you are submitting information.

The receipt of reports in SDU’s whistleblowing scheme is organisationally anchored in the Controller Department, Financial Service.

In the further handling of a case, the Rector’s Office, Human Resource Service or Student Services will be involved depending on the nature of the case.

Depending on the nature of the case, SDU may use external assistance in the further handling of a case.

Upon receipt of reports of serious incidents, the Rectorate (Rector, Pro-rector and University Director) or the Chair of the Board will be informed.

Yes. You can submit information anonymously to the whistleblowing scheme. If you want to be anonymous, do not provide your name or other personally identifiable information such as address or phone number.

It is possible to communicate anonymously between the whistleblower and SDU via the whistleblower portal in connection with handling the case. In this way, SDU´s case handler can, among other things, ask supplementary questions to the whistleblower without knowing his or her identity. Thereby it is also ensured that the case is sufficiently clarified for it to be processed.

To ensure that you are anonymous, please note the following:

  • Access the reporting system directly by copying or typing the URL address into an internet browser instead of clicking on a link.
  • Do not write your own personal information.

Upon reporting in the whistleblower portal, the whistleblower will immediately receive an auto-reply, which confirms receipt of the report.

As a rule, persons who submit information to the whistleblowing scheme will be informed of the processing of the case within three months after the report.

However, in certain cases, informing the whistleblower may be limited by rules on confidentiality, etc. In special cases, e.g. in the case of complex reports, the deadline for informing the whistleblower may be extended to six months.

The general rules of administrative law apply. Reporting to the whistleblowing scheme will not in itself result in the whistleblower becoming a party to a case including obtaining the general rights of parties (e.g. a party’s right to be consulted, be informed of grounds, be given access to documents, and potentially file a complaint). However, there may be cases where a whistleblower will have status as a party in a case that the report relates to or gives rise to.

According to current rules, it may be possible to get access to the name of the person who submitted the information if the report has not been submitted anonymously. The persons to whom the information relates may, for example, have the right to know who submitted the information.

Persons who submit reports to the whistleblowing scheme are protected from negative consequences associated with a report submitted in good faith.

An assessment as to whether a report has been submitted in good faith will include assessing whether the reporting person had reasonable cause to believe that the reported information was correct at the time of the report and that the reported information fell within the scope of the whistleblowing scheme.

When handling the case, the rules in the Public Administration Act, the Access to Public Administration Files Act and the data protection legislation apply.

The person to whom the information relates will normally be notified if information about that person has been submitted, and he or she will be involved in the process if the case is under active consideration. In this connection, the person in question has the right to ask for incorrect information to be corrected.

The reporting system works best in the Microsoft Edge and Google Chrome browsers. Please make sure that you have the latest version of Microsoft Edge as the system will otherwise not work.

Report here

Last Updated 12.10.2021