PhD Plan

The PhD plan is an overall plan for the PhD project and the other elements that are included in the PhD programme. Your PhD plan must be approved by the PhD committee no later than three months after the PhD programme has commenced. See §9 of the Ministerial Order on PhD programmes.

The PhD plan must ensure a short clarification of expectations between you and the principal supervisor about the project, the supervision and the education in general.

The PhD plan must be as precise as possible but may be continuously adjusted and clarified – e.g. in connection with the status seminar or the mid-term evaluation. This means that plans for stays at other research institutions, course participation, the form of the dissertation, etc., which are not in place after the first two months, can subsequently be added.

The PhD plan must be received by the PhD School Secretariat no later than two months after the beginning of the PhD programme. The PhD plan is approved by the PhD committee.

PhDWeb

PhD plan must be submitted as a digital form via PhdWeb. Approximately one month after your enrolment, you will receive an email informing you that you have been assigned the digital form ”PhD Plan Summons”. The digital form must be filled out and approved 30 days after that.

Below you can find a short guide on how to send your PhD plan as a digital form:

1. Click on the link you have received to open PhDWeb. You should log in automatically.
2. On the start page of PhDWeb, you can now see the digital forms you have been assigned by the PhD School administration. Click on ”Complete the digital form PhD Plan Summons”.
3. You have now opened the digital form, where you can see the sections, you must fill out. Section 1 will be automatically filled out by the system based on the information we have about you. Therefore, section 1 will be listed as ”completed”.
4. Fill out section 2 “Schedule for the entire PhD course of study”
5. Fill out section 3 “Form for the PhD thesis”
6. Fill out section 4 “Planned courses”
7. Fill out section 5 “Plan for participation in research activities”
8. Fill out section 6 “Plan for knowledge dissemination”
9. Open section 7 "Project description" and upload your project description
10. Fill out section 8 “Principal supervisor and PhD student”
    1. Agreement on the extent of supervision
    2. The role allocation between the principal supervisor and the co-supervisor
11. Your principal supervisor must now approve of that section and/or supplement it.
12. Section 9 “Statement from the principal supervisor” is filled out by your supervisor.
13. The form is now sent for approval with
    1. Principal supervisor
    2. Head of the department
    3. Head of the PhD School
    4. PhD School administration