PhD Plan

The PhD plan is an overall plan for the PhD project and the other elements that are included in the PhD programme. Your PhD plan must be approved by the PhD committee no later than three months after the PhD programme has commenced. See §9 of the Ministerial Order on PhD programmes.

The PhD plan must ensure a short clarification of expectations between you and the principal supervisor about the project, the supervision and the education in general.

The PhD plan must be as precise as possible, but may be continuously adjusted and clarified – e.g. in connection with the status seminar or the mid-term evaluation. This means that plans about stays at other research institutions, course participation, the form of the dissertation, etc., which are not in place after the first two months, can subsequently be added.

The PhD plan must be signed by you, the principal supervisor and the Head of Department before it is sent to the PhD School and must be received by the PhD School Secretariat no later than two months after the beginning of the PhD programme. You must use the PhD School’s form to prepare your PhD plan. The PhD plan is approved by the PhD committee.

The approved PhD plan forms the basis for the ongoing evaluation of the PhD project and programme progress.

PhD plan as a digital form for PhD students enrolled after October 15th 2025

For new PhD Students enrolled after October 15th 2025, the PhD plan must be submitted as a digital form via PhdWeb. Approximately one month after your enrolment, you will receive an email informing you that you have been assigned the digital form ”PhD Plan summons”.

Below you can find a short guide on how to send your PhD plan as a digital form:

1. Click on the link you have received to open PHDWeb and log in.
2. On the start page of PhDWeb, you can now see the digital forms you have been assigned by the PhD School administration. Click on ”Complete the digital form PhD Plan summons”.
3. You have now opened the digital form, where you can see the sections you have to fill out. Section 1 will be automatically filled out by the system based on the information we have about you. Therefore, section 1 will be listed as ”completed”.
4. Click on ”link” in section 2.
5. You have now opened the section where you have to upload you PhD Plan. Here, you can read a short guide for what you have to include in your PhD plan.
6. Scroll down past the quide to the section ”Upload files”

   Select your PhD Plan and click ”upload”

7. You can now see what you have uploaded, you can download the file, and you can delete the file, if you have spotted an error in your file.
8. If you are satisfied with the file you have uploaded, click on ”finalize”.
9. You will now be returned to the digital form. Scroll down to the sections ”Approvals”. Here, you can download the PhD plan and check if everything looks correct.