Your PhD thesis must be defended in a public defence. The defence takes place no earlier than two weeks after the assessment committee has submitted its preliminary recommendation and no later than three months after the submission of the thesis.
However, the Head of the PhD School may, in case of unusual circumstances, postpone the defence. A postponement of the defence presupposes an agreement between the PhD School, you and the assessment committee – including the arranged time of the defence.
The chair’s tasks in connection with the holding of PhD defences:
- coordinates an agreement on the date and time of the defence with the PhD student and the assessment committee and informs the PhD School about this.
- ensures that an appropriate sized room is reserved for the defence, in close co-operation with the departmental secretarial office
The departmental secretarial office’s tasks in connection with holding of PhD defences:
- ensures that an appropriate sized room is reserved for the defence, in close cooperation with the chairperson of the assessment committee
- is responsible for planning and holding a reception after the defence.
The PhD School’s tasks in connection with the holding of PhD defences:
- informs PhD students, principal supervisor and assessment committee about the defence
- enters into an agreement on who will be chairing the defence
- announces the defence to the faculty’s staff and on the PhD School’s web