Information regarding the PhD study during the lock-down

 


Contact the PhD school

Please contact the PhD school administration by phone or email the way you usually do:

Head of the PhD School: 
Associate professor Peter Møller Juhl
pmjuhl@mmmi.sdu.dk
Tel.: 6550 7423

Vice Head of the PhD School:
Special Advisor
Heidi Lundbeck Nielsen
heln@tek.sdu.dk
Tel.: 6550 7433

PhD coach:
Dorte Frølund Kromann
TEK-PHDCOACH@tek.sdu.dk
Tel.: 6550 8647

PhD administrator:
Pia Ladefoged
pil@tek.sdu.dk
Tel.: 6550 2672

Ph.d. administrator:  
Academic officer 
Karina T. Therkildsen
ktt@tek.sdu.dk 
Tel.: 6550 3540

 

Extensions of enrollment

If the  conditions during the lock-down has caused substantial delay in your PhD,  please refer to  the PhD school rules for information on how to apply for extension of submission deadline. For questions regarding  employment matters and salary please contact your department.

Submission of PhD thesis

During the lock-down it is possible to hand in the PhD thesis digitally. The PhD school will share the thesis with the evaluation committee members through Nextcloud. Please contact the PhD school at PhD@tek.sdu.dk for instructions and an agreement on the procedure. 

PhD defense

During the COVID-19 lock-down, the PhD defense will happen digitally, or be postponed  by agreement between the PhD school and the author of  the thesis. The deadline for handing in the thesis for the evaluation and defense is unchanged.

The PhD school will have direct communication with PhD students, whose evaluation and defense are scheduled to take place during the lock-down.

As stipulated in the PhD order, the PhD student or author must be given the opportunity to present the PhD thesis to the members of the assessment committee and the general public. The faculty rules and procedure for the evaluation and defense apply.

The defense is advertised by the PhD school in "Ingeniøren" with information on how the general public can gain access to the digital defense. The department advertises the defense via the usual distribution channels  and include information on how to gain access to the digital defense.

A digital defense must be held  the following way:

  • The defence must be live-streamed and be accessible via a secure IT platform.
  • The assessment committee must be given the opportunity to put questions directly to the PhD student/author via the video meeting.
  • The audience must also be given the opportunity to participate actively in the defence, i.e. put questions to the author, e.g. via a chat function.
  • The chair of the defence is to ensure that the digital defence  adhere to the faculty rules and procedure. If not, the defence must be paused or suspended.

These stipulations will apply until the end of the lock-down. The department is responsible for assigning one person (e.g. the chair of the defence) to be in charge of moderating the defense on the chosen platform, e.g. switch on/off of the microphone and camera and tend to the comments/questions in the chat feed. For questions regarding technical issues please contact SDU IT service.

Please consult the various online guides for using Zoom or Skype  for the purpose.

 

Courses
If the  conditions during the lock-down has caused changes regarding the course activities that  were approved for your  PhD study,  please  refer to the PhD school rules on how to apply for changing course activities by submitting an exemption application.
Knowledge dissemination
If the  conditions during the lock-down has caused changes regarding the knowledge dissemination activities that  were approved for your  PhD study,  please  refer to the PhD school rules on how to apply for changing knowledge dissemination activities by submitting an exemption application.
Change of research environment

If the  conditions during the lock-down has caused substantial changes regarding the venue for the change of research environment,  please  refer to the PhD school rules  on how to apply for changing the venue by submitting an exemption application.

Evaluations

During the lock-down all meetings and evaluations will happen digitally, using mail, Skype or Zoom.

 


 


 

TEK PhD application forms

Link