Progress reports should be filled in and submitted to the Graduate School every half-year on set dates: 1 May and 1 November. The reports must be filled in and submitted using an online tool provided by the Graduate School and following these four steps:
Step 1
The PhD student and his/her main supervisor will receive an invitation to use the progress report tool. The invitation includes an individual link that must be used to start the process. The Graduate School sends out progress report invitations in the beginning of April/October.
Step 2
The PhD student fills in the report with information about courses, knowledge dissemination activities, and research stays, and gives a brief statement regarding the overall progress of the project. The PhD candidate then forwards the progress report to the main supervisor.
Step 3
The main supervisor reviews the report and either a) sends it back to step 2 for re-editing by the PhD student, or b) accepts the report and fills in a brief supervisor's statement. Then, the main supervisor submits the report to the Graduate School.
Review of Half-Yearly Reports
Once a half-yearly report has been submitted, it is reviewed to assess progress and identify any potential issues. The report is archived in the student’s Workzone case folder, which is accessible only to the Graduate School secretariat.
If progress is satisfactory:
The report is approved and archived, and no further action is required.
If concerns are identified:
The report is forwarded to the Head of the Graduate School for further assessment.
The Head of the Graduate School will then:
- Review the reported issues
- Clarify whether a plan is in place to address the challenges
- Contact both the student and the supervisor if no plan is in place to address the lack of progress or other identified issues
- Determine whether a follow-up meeting is necessary
This process ensures that any obstacles are identified at an early stage and that appropriate support is provided to keep the PhD project on track.
If either the student or the supervisor wishes to share information with the Graduate School that should not be disclosed to the other party, they are encouraged to contact the Graduate School directly via email at phd@health.sdu.dk. All such inquiries will be handled confidentially.