Please note! Do to new regulations regarding employment contracts, The Graduate School now needs the enrollment form and documentation for financing at least 6 weeks before the desired start date.
Basic information, supervisor and project
Please fill in the basic information for you and your main supervisor.
Enrollment and employment
In this box you must state information regarding your enrolment. Do to the regulations regarding employment contracts, The Graduate School needs the enrollment form and documentation for financing at least 6 weeks before the desired start date (For non-EU citizens please add an extra 4 weeks).
If you choose any other type of PhD programme than 'ordinary PhD' - please include documentation.
You will also need to decide on your employment during your enrolment. If you receive a Faculty Scholarship or your financing is at an SDU account, you will need to be employed at SDU while using those funds. If your funding is not on a SDU account, you are free to choose your place of employment. You don't have to be employed at the same place for all 3 years.
If you are to be employed at SDU, please fill in the box 'Employment at SDU'.
Source of finance
In this box, you must include information of how your PhD is financed (read more about financing).
Please choose the relevant dates and account for the source of finance.
You have to include signed documentation that you are fully financed. It is important that the documents match the information the boxes, and that it is clearly stated who is responsible for the funding, and that there are sufficient funds available.
Employment at SDU
Please only fill in this box if you will be employed at SDU during your enrolment.
You need to fill start and end dates, sources of finance and account information.
- If your funding is located in an SDU account, we need an SDU account number.
- Please contact the financial responsible from your SDU department for more information.
- If the funding is in account outside of SDU, please let us know where to send the invoice. We need EAN and CVR number and contact and department information, and OUH account number, if it is an account on OUH.
Study fee
Here, you have to fill in information regarding your study fee.
- If your funding is located in an SDU account, we need an SDU account number. This usually consists of 10 numbers: xx-xxx-xxxxx. Please contact the financial responsible from your department for more information.
- If the funding is in account outside of SDU, please let us know where to send the invoice. We need EAN and CVR number and contact and department information, and OUH account number, if it is an account on OUH.
- If you have received a faculty scholarship you need to contact your SDU department for the account number.
Information for Statistics Denmark
This part of the enrolment form is information for Statistics Denmark.
All PhD students enrolled at Danish Universities must provide information for Statistics Denmark in connection to the enrolment, and after obtaining the PhD degree.
More information can be found here.
PhD plan
A part of the enrolment form is the PhD plan. The PhD plan must include the following points:
- An overall plan for the project and programme
- Agreement on the form of supervision
- Plan for PhD courses (see course archive and/or upcoming courses)
- Plan for participation in active research environments
- Plan for teaching and other kind of knowledge dissemination
- Agreements on intellectual property rights, if applicable
When the assessment procedure has been completed and you have been enrolled in the PhD programme, this plan is simultaneously accepted.
Your PhD plan can be changed during your study. These changes should be stated in the half-yearly progress reports.
Signatures
You need to uptain all signatures on the enrolment form before sending it to the Graduate School.
The form must be signed by:
- You
- Your main supervisor
- Head of research unit at SDU (forskningsenhed)
- Head of department at SDU(institutleder)
Please ask your main supervisor or SDU department for more information.
Personal data form for new employees
IF you are to be employed at SDU please fill out this document needed for the Staff Office. If you have any questions regarding this please contact pers@sdu.dk