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GENERAL ATTENTIONS |
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SUBJECT |
QUESTION |
ANSWER |
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Grades |
How do I write the grades? |
“12”, “10”, “7”, “4”, “02”, “00” and “-3” The assessment should be registered individually for each student. |
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Pass/Fail |
How do I write pass and fail? |
“B” and “IB” (bestået/ikke bestået – for pass/fail) The assessment should be registered individually for each student. |
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Approved/Not Approved |
How do I write approved/not approved? |
“G” and “IG”. The assessment should be registered individually for each student. |
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Other assessments options – rejected or suspicion of examination irregularity (cheating) |
When is AV given?
--- When is EU given |
Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed, give the assessment AV AV is also used administratively by Educational Law & Registration, when a student has not passed the prerequisite course for participation in an examination --- Examination irregularity – is used if the student is under suspicion of cheating. |
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Suspicion of examination irregularity (cheating) |
How do I write that the student is under suspicion of cheating? |
“EU” examination irregularity. |
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Completing a protocol |
When is a protocol completed |
All students presented on a protocol must have an assessment |
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The student deregisters from the exam |
A student has informed us that he or she does not want to take the exam, but he og she still figures in the protocol. Should he/she be deleted? |
No, “U” is registered for udeblevet (absent). Due to the Study Progress Reform the students can no longer deregister from an exam, and by not showing up to the exam the student has used an attempt. |
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Registration of illness |
A student who is on the protocol/in DE is ill. Which assessment do I give?
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Write “U”. When Educational Law & Registration receive a doctor’s certificate from the student, they will change the result to “syg” (ill). The student must sign a statement that the exam has been interrupted because of illness. This statement is of vital importance to Educational Law & Registration who need it I order to change the result. |
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A student falls ill during an exam and cannot complete. What do I write in the protocol/in DE?
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Write “U”. When Educational Law & Registration receive a doctor’s certificate from the student, they will change the result to “syg”. The student and the examinator/guard must sign a statement that the exam has been interrupted because of illness. This statement is of vital importance to Educational Law & Registration who need it in order to change the result to “syg”. |
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ORAL EXAMS |
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SUBJECT |
QUESTION |
ANSWER |
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Nothing is presented |
A student attends an oral exam but presents nothing. What do I write in the protocol/in DE? |
Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail). |
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WRITTEN EXAMS |
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SUBJECT |
QUESTION |
ANSWER |
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Blank submission |
The student has submitted a blanc exam paper or has not submitted anything. What do I write in the protocol? |
Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail). As the student is present in the location of the examination the exam is considered as started and should therefore receive a grade. |
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Absent or not submitted |
The student did not attend the exam |
Non-attended and not-submitted exams are marked “U” (absent). There must not be any empty fields or dashes: all students must have a result registered.
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Rejected |
Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed
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”AV” (rejected) is registered at the protocol by examiner. |
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HOME ASSIGNMENTS |
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SUBJECT |
QUESTION |
ANSWER |
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Blank submission |
The student has submitted a blanc exam paper. What do I write in the protocol? |
Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail). As the student has delivered a product, they have started the examination and should therefore receive a grade. |
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Not submitted |
The student has not submitted anything |
Non-submitted exams are marked “U” (absent). There must not be any empty fields or dashes; all students must have a result registered |
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Rejected |
Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed
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”AV” (rejected) is registered at the protocol/in DE by examiner. |
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OTHER EXAMINATION FORMS |
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The exam consists of both a written assignment and an oral examination |
The student does not hand in the written assignment --- The student has submitted a blanc exam paper --- The student has submitted a blanc exam paper to an exam where the course description has stated formal requirements to the paper. --- The student hand in the written assignment but does not show up to the oral examination --- The student hand in the written assignment, attend the oral exam, but presents nothing
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U” is registered, and the student cannot participate in the oral exam. --- “IB/-3” is registered as the student has started the examination. The student cannot participate in the oral exam. --- ”AV” is registered, as the student has started the examination, but the paper does not fulfill the formal requirements. The student cannot participate in the oral exam. --- “U” is registered as it is not possible to conclude that the student has completed the examination. --- “IB/-3” is registered as the student has started but not completed the examination. |
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ESPECIALLY FOR STADS-VIP PROTOCOLS |
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SUBJECT |
QUESTION |
ANSWER |
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The student is not listed in the protocol |
What do I do if the student is not listed in the protocol? |
Contact Educational Law & Registration |
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Correcting a grade |
What do I do if I need to make corrections in the protocol? |
If the protocol has already been registered in STADS-VIP then the examiner/ the person responsible for the course and the external examiner must send an email to Educational Law & Registration specifying the name of the exam, exam code, date, which student/students result/results must be corrected and the new results. |
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External examiner’s signature |
Should all external examiners sign the protocol before submission? |
With STADS-VIP protocols it can be arranged, that only one of many examiners/external examiners register the results. |
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ESPECIALLY FOR PAPERPROTOCOLS |
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SUBJECT |
QUESTION |
ANSWER |
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Correcting a grade |
What do I do if I need to make corrections in the protocol? |
If the protocol has already been sent to Educational Law & Registration then the examiner/ the person responsible for the course and the external examiner must send an email to Registration & Legality specifying the name of the exam, exam code, date, which student/students result/results must be corrected and the new results. |
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External examiner’s signature |
Should all external examiners sign the protocol before submission? |
Yes |
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Scanning the protocol and signatures |
Are scanned protocols and signatures valid? |
A scanned protocol or signature is just as valid as the paper protocol |
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Too many internal or external examiners in the protocol |
There are too many internal or external examiners listed in the protocol. What do I do? |
Delete the extra names. |
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No external or internal examiners listed |
There is no name under internal/external examiner in the protocol. What do I do? |
Enter the name in block letters under the signature line and sign on the line. |
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Dating and signature |
Should all pages in the protocol be dated and signed? |
Yes – and with the date the grading took place |
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Absent or not submitted |
The student did not attend the exam or has not submitted anything. |
Non-attended and non-submitted exams are marked “U” (absent). There must not be any empty fields or dashes: all students must have a result registered. |