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Facts about grading

Here you can download the FAQ about grading

GENERAL ATTENTIONS

SUBJECT

QUESTION

ANSWER

Grades

How do I write the grades?

“12”, “10”, “7”, “4”, “02”, “00” and “-3”

The assessment should be registered individually for each student.

Pass/Fail

How do I write pass and fail?

“B” and “IB” (bestået/ikke bestået for pass/fail) The assessment should be registered individually for each student.

Approved/Not Approved

How do I write approved/not approved?

“G” and “IG”.

The assessment should be registered individually for each student.
This method of assessment can be used in connection with e.g. contracts for Master’s thesis projects.

Other assessments options – rejected or suspicion of examination irregularity (cheating)

When is AV given?

 

 

 

 

 

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When is EU given

Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed, give the assessment AV

AV is also used administratively by Educational Law & Registration, when a student has not passed the prerequisite course for participation in an examination

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Examination irregularity – is used if the student is under suspicion of cheating.

Suspicion of examination irregularity (cheating)

How do I write that the student is under suspicion of cheating?

“EU” examination irregularity.
Examiner/external examiner is responsible to report his or her suspicion to the Head of Studies.

Completing a protocol

When is a protocol completed

All students presented on a protocol must have an assessment

The student deregisters from the exam

A student has informed us that he or she does not want to take the exam, but he og she still figures in the protocol. Should he/she be deleted?

No, “U” is registered for udeblevet (absent). Due to the Study Progress Reform the students can no longer deregister from an exam, and by not showing up to the exam the student has used an attempt.

Registration of illness

A student who is on the protocol/in DE is ill. Which assessment do I give?

 

 

Write “U”. When Educational Law & Registration receive a doctor’s certificate from the student, they will change the result to “syg” (ill).

The student must sign a statement that the exam has been interrupted because of illness. This statement is of vital importance to Educational Law & Registration who need it I order to change the result.

A student falls ill during an exam and cannot complete. What do I write in the protocol/in DE?

 

 

 

 

 

Write “U”. When Educational Law & Registration receive a doctor’s certificate from the student, they will change the result to “syg”.

The student and the examinator/guard must sign a statement that the exam has been interrupted because of illness. This statement is of vital importance to Educational Law & Registration who need it in order to change the result to “syg”.


 

ORAL EXAMS

SUBJECT

QUESTION

ANSWER

Nothing is presented

A student attends an oral exam but presents nothing. What do I write in the protocol/in DE?

Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail).

WRITTEN EXAMS

SUBJECT

QUESTION

ANSWER

Blank submission

The student has submitted a blanc exam paper. What do I write in the protocol?

Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail). As the student has delivered a product, they have started the examination and should therefore receive a grade.

Absent or not submitted

The student did not attend the exam or has not submitted anything.

Non-attended and not-submitted exams are marked “U” (absent). There must not be any empty fields or dashes: all students must have a result registered.

 

Rejected

Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed

 

”AV” (rejected) is registered at the protocol by examiner.

HOME ASSIGNMENTS

SUBJECT

QUESTION

ANSWER

Blank submission

The student has submitted a blanc exam paper. What do I write in the protocol?

Either “-3” or “IB” is registered depending on how the exam is assessed (with a grade or pass/fail). As the student has delivered a product, they have started the examination and should therefore receive a grade.

Not submitted

The student has not submitted anything

Non-submitted exams are marked “U” (absent). There must not be any empty fields or dashes; all students must have a result registered

Rejected

Rejected - the assignment does not meet with the formal requirements and therefore cannot be assessed

 

”AV” (rejected) is registered at the protocol/in DE by examiner.


 

OTHER EXAMINATION FORMS

The exam consists of both a written assignment and an oral examination

The student does not hand in the written assignment

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The student has submitted a blanc exam paper

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The student has submitted a blanc exam paper to an exam where the course description has stated formal requirements to the paper.

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The student hand in the written assignment but does not show up to the oral examination

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The student hand in the written assignment, attend the oral exam, but presents nothing

 

U” is registered, and the student cannot participate in the oral exam.

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“IB/-3” is registered as the student has started the examination. The student cannot participate in the oral exam.

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”AV” is registered, as the student has started the examination, but the paper does not fulfill the formal requirements. The student cannot participate in the oral exam.

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“IB/-3” is registered as the student has started but not completed the examination.

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“IB/-3” is registered as the student has started but not completed the examination.

ESPECIALLY FOR STADS-VIP PROTOCOLS

SUBJECT

QUESTION

ANSWER

The student is not listed in the protocol

What do I do if the student is not listed in the protocol?

Contact Educational Law & Registration

Correcting a grade

What do I do if I need to make corrections in the protocol?

If the protocol has already been registered in STADS-VIP then the examiner/ the person responsible for the course and the external examiner must send an email to Educational Law & Registration specifying the name of the exam, exam code, date, which student/students result/results must be corrected and the new results.

External examiner’s signature

Should all external examiners sign the protocol before submission?

With STADS-VIP protocols it can be arranged, that only one of many examiners/external examiners register the results.

ESPECIALLY FOR PAPERPROTOCOLS

SUBJECT

QUESTION

ANSWER

Correcting a grade

What do I do if I need to make corrections in the protocol?

If the protocol has already been sent to Educational Law & Registration then the examiner/ the person responsible for the course and the external examiner must send an email to Registration & Legality specifying the name of the exam, exam code, date, which student/students result/results must be corrected and the new results.

External examiner’s signature

Should all external examiners sign the protocol before submission?

Yes

Scanning the protocol and signatures

Are scanned protocols and signatures valid?

A scanned protocol or signature is just as valid as the paper protocol

Too many internal or external examiners in the protocol

There are too many internal or external examiners listed in the protocol. What do I do?

Delete the extra names.

No external or internal examiners listed

There is no name under internal/external examiner in the protocol. What do I do?

Enter the name in block letters under the signature line and sign on the line.

Dating and signature

Should all pages in the protocol be dated and signed?

Yes – and with the date the grading took place

Absent or not submitted

The student did not attend the exam or has not submitted anything.

Non-attended and non-submitted exams are marked “U” (absent). There must not be any empty fields or dashes: all students must have a result registered.

 

Last Updated 02.06.2021