If the final evaluation of the PhD thesis and defense is positive, the Graduate School sends it to the Academy Council who is given one week to comment on the final evaluation. If there are no objections from the academic council, the Graduate school informs the author that they have been awarded the PhD degree.
The Graduate School issues the PhD diploma. As of June 2021, the faculty of Health Sciences issues digital PhD diplomas. The diploma is the documentation that proves that you have completed the PhD study at The University of Southern Denmark.
Your diploma is issued as a series of PDF documents. At The Faculty of Health Sciences a complete diploma consists of:
- A description of the digital diploma
- Degree certificate (in both an English and Danish version)
- Statement from the Head of the Graduate School
The verified diploma is to be downloaded from the Digital Diploma Mailbox, which is recommended for future safe-keeping and use.
When SDU produces your diploma, we use the name information contained in the SDU PhD administrative system at the time of the creation of the diploma.
It is not possible have a diploma issued with a different name than what is registered in the SDU PhD administrative system. If you change your name after the diploma has been issued, it is not possible to have the name on the diploma changed.
If you are an international PhD student without a Danish CPR number, the diploma will include the constructed identification number that is created upon enrollment. The constructed identification number consists of date of birth followed by the two first letters of your first name and the first letter of your surname and the number 1 for males and 2 for females.
Paper diploma
If you have lost your paper diploma, issued before 1st of June 2021, you may request a statement regarding your degree by contacting the Graduate School. It is not possible to have a new diploma issued.
Digital diploma
The diploma will be available in the Digital Diploma Mailbox. It is recommended that you download your diploma for future safe-keeping and use.
A valid digital diploma must contain a verification link. If the link is removed from the diploma, the diploma is no longer valid documentation for degree and results from SDU.
When SDU issues a digital diploma on the university's secure server, a verification link will be embedded in the pages of the diploma. If the recipient of the diploma clicks on the link, he or she will be able to see the verified original diploma directly from the university's server.
Should you need further verification of your diploma or degree, please see information on The Ministry of Foregin Affairs apostille certification of documents in the "Legalization" tab in the Digital Diploma Mailbox or contact the Graduate School.
The university has two months to produce a diploma and make it available to the graduate (July is not included in the two months). We aim to make the diploma available earlier than what the deadline allows, but in busy periods where many degrees are conferred, waiting time may occour.
From 1st of June 2021, The Faculty of Health Sciences exclusively issues digital PhD diplomas. You can therefore no longer get your diploma issued on paper.
If you need a paper copy of your diploma it is possible to print from the file in the Digital Diploma Mailbox. Please contact the Graduate School if you have questions regarding paper diplomas.