The University of Southern Denmark aspires to increase both national and international research collaborations. In this endeavor, a change of research environment, preferably abroad, is a mandatory part of the PhD education in the Graduate School of Health Sciences at the University of Southern Denmark. It is up to the PhD-student in collaboration with their main supervisor to find a suitable research environment abroad.
The purpose of the stay should be to initiate new research relations or gain or provide insight to new research methods.
During the stay, you could aim to:
- Benefit from the host research institution’s knowledge and experience of relevance to your PhD project
- Disseminate knowledge by presenting own research and/or teaching PhD project-related skills
- Establish new collaborations and develop research network.
- Participate actively in the research environment to gain insight into a different research organization and culture
Approval of Research Stay
For documentation of the stay, the external research stay application must be signed by the host institution, the PhD student and the main supervisor. To register your external research stay, please send the signed form to phd@health.sdu.dk. You can find the form here
Dispensation from the rules regarding the duration of the external stay can be given in certain circumstances. Please contact the PhD-school for more information.
For PhD students enrolled from 1st of March 2023 the duration of the stay must be a minimum of 10 workdays in order to be approved by the PhD school as an external research stay. The 10 days may be divided in to 2 x 5 days and may take place in more than one location.
(Participation in courses, conferences and stays at other SDU or OUH departments or institutions do not count as an external research stay).
For insurance purposes, please make sure to contact the International Staff Office at SDU (iso@sdu.dk) before leaving Denmark.
Se more here
Apply for a grant
The Graduate School grants applicants full or partial support as follows:
- Travelling expenses to the host location and back with public transportation on standard class
- A maximum amount for accommodation is granted up to DKK 250 per night for 14 days
- The maximum The Graduate School can cover for all expenses regarding research stay abroad is DKK 20.000 and you can only apply for this once.
- The Graduate School do not cover: Living expenses: daily transportation, food, telephone etc.
All support is issued personally to the applicant and must be fully documented, when applying for reimbursement through Z-expense.
(Please note that the Graduate School do not grant subsidies to courses and a study period abroad during the same period. It should be possible to plan your courses around your study period abroad)
You can apply by sending an e-mail with application form to phd@health.sdu.dk You can find the form here
Please remember to apply in due time before your planned departure. You will not get your expenses covered if you have not applied before your departure.
For PhD students employed at SDU
* Please order any plane tickets, foreign train tickets, and hotel (if any) through CWT.
Please note that you need to have a CWT-profile to be able to order. In order to get a profile, please contact your department, who also can help you with any questions regarding CWT.
Expenses other than those arranged through CWT must be settled through the University's electronic travel expense system (zExpense). The Travel Office will then take care of the final reimbursement.
In case you need assistance with zExpense, please contact your department secretary or the Travel Office (rejser@sdu.dk, +45 6550 2020).
The settling of accounts has to be completed as soon as possible, no later than 8 days after your return.
For PhD students not employed at SDU
- Train tickets within Denmark, please use DSB - buy them yourself and use zExpense to be reimbursed
- Plane tickets and/or foreign train tickets: Please buy them yourself and get reimbursed through zExpense, note that tickets must be standard class to be reimbursed.
- Hotels abroad: Please book them yourself and get reimbursed through zExpense.
- Hotels in Denmark: please contact hotel@sdu.dk for aid in booking
- IMPORTANT!: Ask that all invoices have the FU-number (from you subsidy letter) written on them
- Ask for the tickets to be sent directly to your own work address.
After travel (reimbursement)
- Please settle only one travel account as soon as possible after your return, no later than 8 days, by using zExpense (sdu.dk/Rejser) – please ask your SDU department secretary if you need help with the system.
- Please add the FU-number, attach scans of the original documents/receipts and a copy of this subsidy letter.
- Please make sure to use Omkostningssted 19000 and omk godkender Tina Ludvig-Nymark.