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Application to OPEN

Send your application by e-mail to open@rsyd.dk. Download the application form from the box on the right side of this page.

When to apply?

There are no deadlines for applications for entering in collaboration with OPEN. All applications are processed continuously. Applications for admission can be done in all project phases, also in the planning phase. All relevant notifications/authorisations do not need to be present at the time of application, but can be forwarded later.

Who may apply?

All health researchers may apply for entering in collaboration with OPEN. There can be specific requirements according to which facilities are needed.

What happens after I have sent my application to OPEN?

OPEN will invite you to an admission meeting (approximately one hour) and together we will find out, what OPEN has to offer your and your research project. OPEN's personnel will prepare for the meeting, therefore it is important that you send project description, budget etc.

Which projects may be included?

All health research related projects, which include systematically collected cohorts of individuals (healthy or sick) and which lead to publications. OPEN enroll biobanks as well as projects based solely on clinical data, questionnaire data, interviews, register data or wish assistance with randomisation.
There are no specific requirements for the size of the project. However, in general, projects must be similar in size to pre-graduate research-year projects or more, to be enrolled. Projects related to biobank for future research must obtain material on a population of a certain size, unless the project contains patients with rare diseases.
If you have any questions, you are always welcome to call or write to OPEN.

Why collaborate with OPEN?

Your benefits in collaborating with OPEN is:

  •  OPEN stores your data in our already established data bases and IT-platforms
  • REDCap can be used for randomisation, online questionnaires or data collecting as well as for project management for non-commercial projects
  • OPEN's analysis platform is available to your project
  • OPEN can help with your registry project
  • OPEN can help with your qualitative project
  • OPEN Biobank can help you control your biobank
  • OPEN can help you evaluate, which facilities and tools are the most useful for your project
  • OPEN's personel are your sounding board in matters of dispute, for example in relation to registry, statistical analysis plans, legal approvals and so on
  • OPEN can help you with data from Statistics Denmark and the Danish Health Data Authority
  • OPEN makes your project visible via OPEN's website, network and activities, which might help you to connect with other reseachers, who have ideas for usage of your cohort

    Even though your project is admitted to OPEN and OPEN store data/biological material from the project, OPEN will always need your written consent, as project responsible researcher/licensee, before extracting any data or biological material from the project. Thus, if other researchers are interested in data/biological material from the project, they may contact open@rsyd.dk and OPEN will then mediate the contact with you. Find more on the subject at Access to OPEN data/biobank

 1. Projects from public hospitals in the Region of Southern Denmark and Clinical institute

REDCap: Use of REDCap is free. Data management in relations to REDCap contains: Introduction to REDCap, guidance on the tables composition, validation rules and codebook, establishment of users, opportunity for continuous guidance from OPEN’s data managers, help for complex development jobs, transfer of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
There is a maximum of a 100 hours free OPEN data management. For complex/larger studies arrangement on co-financing will be made. OPEN project coordination and administration contains: General guidance, establishment of the project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry. 
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and update of REDCap installation. 

All projects are urged to apply for funds for co-financing of OPEN’s services through external funds.

OPEN Registry: Usage of OPEN Registry up to 20 hours guidance including OPEN administration, services and operation is free. Guidance contains: Guidance for the Danish registries, content, data extracts, extract specifications and handling of registry data. 
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.

Within OPEN Registry is also the possibility for in-depth involvement for the execution of the registry research project in form of scientific collaboration, data management and analysis of data, for instance. Furthermore we offer the possibility of help to establishment and structuring of larger registry data bases. Such involvement requires financing of payroll costs for OPEN as well as possibly co-authorship in accordance with the Vancouver criterias.

OPEN Analyse: Usage of OPEN Analyse for analysis of research data is free. OPEN Analyse gives free access to STATA and R. Data management contains:
User establishment, introduction and guidance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data. OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Analyse.

Storage of files in OPEN Analyse is free up to 200 GB, the project is billed DKK 2.000 for every extra 300 GB put forward.

OPEN Qualitative: Usage of NVivo for qualitative research is free. NVivo is used for transcription, structuring, coding and analysis of qualitative data, for example interviews or observations. The software is accessible via OPEN Analyse (see the above description in regards to OPEN Analyse). OPEN Qualitative guidance in relation to your project is free until 20 hours and consists of guidance in qualitative methods as well as introduction and guidance in relation to the project of NVivo.

OPEN Statistics: Statistical guidance is free for up to 10 hours per project engaged by OPEN. The 10 hours include the bio statisticians preparation and follow up as well as possible meeting activity and can relate to guidance about the project’s calculation of strength, randomizing or use of statistical methods. OPEN Statistics with scientific contribution as planning and execution of research projects or help with the execution of concrete statistical analysis is not contained in the free guidance. Such involvement requires financing of payroll costs for OPEN bio statisticians as well as co-authorship in accordance with the Vancouver criterias.

OPEN Storage: Is generally used for storage and processing of data and files that needs to be accessed through specific software, that is not available in OPEN’s current software package. Data management contains: 
User establishment, introduction and guidance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data. 
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Storage.

Storage of files in OPEN Storage is free for up to 200 GB, the project is billed DKK 2.000 for every extra 300 GB, put forward.

OPEN Randomise: The use of OPEN Randomise for randomization of projects is free. OPEN data management contains: Configuration of randomizing and guidance for usage, establishment of users, possibility for continuous assistance from OPEN’s data managers, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Randomise.

OPEN Biobank: Expenses for physical handling/preparation of sample material is to be payed by the project. The storage of data in OPEN’s biobank software is free, registration of data takes place via one of the laboratories that OPEN has corporation-agreements with.

2. Projects from additional SDU SUND institutes as well as IRS projects without association to the Region of Southern Denmark

REDCap: Usage of REDCap is free. The accompanying data management and operation of the project by OPEN data managers is billed in accordance with OPEN’s price list. Contained in the price is up to 30 hours data management (which most projects can be done within), OPEN project coordination, administration, services and operation. OPEN data management in relation to REDCap contains: Introduction to REDCap, guidance in the composition of the tables, validation rules and code book, establishment of users, possibility for continuous guidance from OPEN’s data managers, help for complex development jobs, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation and the possibility for free participation in OPEN’s course about REDCap.
Operation: Maintenance and development of OPEN’s REDCap installation. 

OPEN Registry: Usage of OPEN Registry is billed in accordance with OPEN’s price list. Contained in the price is OPEN Registry guidance and OPEN project coordination, administration, services and operation. Guidance by OPEN Registry contains: Guidance in the use of the Danish registries, content, data extracts, extract specifications and handling of registry data up to 10 hours.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Opportunity to sign up for OPEN’s courses on register based, clinical-epidemiology research.

If the project requires OPEN Analyse in relation to an OPEN Registry project, the compiled use of OPEN’s facilities will be billed in accordance with OPEN’s price list. See OPEN Analyse for further description of what this service includes.

Further in-depth involvement, such as scientific corporation, data management and analysis of data, is possible within OPEN Registry. Furthermore is the possibility for help with establishment and structuring of larger register data bases. Such involvement requires financing of payroll costs for OPEN, as well as possibly co-authorship in accordance with the Vancouver criterias.

OPEN Analyse:
OPEN Analyse provides free acces to STATA and R. For projects already using or wishing to use OPEN’s REDCap installation, the data management hours, that follows establishment of users and guidance in relation to the use of OPEN Analyse, will be registered as part of the 30 data management hours, that, in most cases, are covered by the standard payment of the project and license agreement with OPEN. Therefore there is no further cost, unless further data management hours are needed.
For projects who does not use or do not wish to use REDCap, but need access to OPEN Analyse as a single service, the use is billed in accordance with OPEN’s price list. Included in this is up to 10 hours data management, as well as OPEN administration, services and operation. Data management contains: Establishment of users, introduction and guidance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Analyse.

For use of OPEN Analyse in connection to an OPEN Registry project, see price list.
For storage, of project data in OPEN Analyse, that takes up more than 200 GB, an additional DKK 2.000 is charged for every extra 300 GB that is put forward.

OPEN Qualitative: OPEN Qualitative is charged according to OPEN’s price list. The price contains 10 hours of OPEN Qualitative guidance, access to NVivo, access to OPEN Analyse incl. 10 hours of OPEN data management. Furthermore project coordination, administration, services and operation. NVivo is used for transcription, structuring, coding and analysis of qualitative data, for example interviews or observations and is accessed via OPEN Analyse. 
OPEN Qualitative guidance consists of guidance for qualitative methods as well as an introduction and guidance in relation to the use of NVivo.
Data management contains: Establishment of users, introduction and guidance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation and possibility of participating in OPEN’s courses about NVivo and Qualitative methods.
Operation: Maintenance and development of OPEN Analyse.

Storage of files in OPEN Analyse is free of charge for up to 200 GB, the projects is billed DKK 2.000 for every additional 300 GB, put forward.

OPEN Statistics: Statistical guidance or OPEN Statistics with a scientific contribution in connection to, for example, planning and execution of research projects, as well as help with execution of concrete statistical analysis, requires financing of payroll costs for OPEN bio statistician, as well as co-authorship in accordance with the Vancouver criterias.

OPEN Storage: Used in general for storage and processing of data and files, that need to be accessed with specific software, that is not available in OPEN’s current software package.
OPEN Storage as a single service, is billed according to OPEN’s price list. Included in the price is up to 10 hours of data management, as well as OPEN administration, services and operation. 
Data management contains: Establishment of users, introduction and guidance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Analyse.

Storage of files in OPEN Storage is free of charge for up to 200 GB, the projects is billed DKK 2.000 for every additional 300 GB, put forward.

OPEN Randomise: Use of OPEN Randomize as a single service for randomization of projects is billed according to OPEN’s price list. Included in the price is up to 20 hours of data management, furthermore administration, services and operation. 
Data management contains: Configuration of randomization for the project, continuous assistance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data.
OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Randomise. 

 

3. Projects from universities other than SDU and hospitals outside the Region of Southern Denmark

OPEN Randomise: Use of OPEN Randomise as single service for randomization of projects is billed according to OPEN’s price list. Included in the price is up to 20 hours OPEN data management, furthermore administration, services and operation. Data management contains: Configuration of randomization for the project, continuous assistance, help with the transferring of data to the national Danish archives by expiry of the approval for data processing and storage of data as well as following deletion of data. OPEN project coordination and administration contains: General guidance, establishment of project as an OPEN project, drawing up the license agreement, PR for the project via OPEN’s website, reminder of expiry of data processing approval 3 months before expiry.
Services: Safe storage of data in accordance with current legislation.
Operation: Maintenance and development of OPEN Randomise. 

Affiliation/acknowledgement

OPEN must appear in the acknowledgement on all publications arising from the project. Excluded from this are only publications med an OPEN-employee as co-author. Acknowledgement text should state which OPEN facility the project has used, as well as mention OPEN as: “OPEN, Open Patient Data Explorative Network, Odense University Hospital, Region of Southern Denmark.”. Licensee as well as co signee from Region of Southern Denmark also have the right to use OPEN as affiliation on publications arising from the project. Affiliation is also mentioned as: “OPEN, Open Patient Data Explorative Network, Odense University Hospital, Region of Southern Denmark”. If the journal allows it, a hyperlink to OPEN is included: www.sdu.dk/ki/open. The project must notify OPEN about the publications via e-mail to open@rsyd.dk with a view to announcement of the publications on the project description on OPEN’s website. With the use of REDCap the following citation/acknowledgement in relation to REDCap guidelines: 
https://projectredcap.org/resources/citations/

How to?

Fill out the OPEN application form (see box on the right side of the page) and mail it, along with the required annexes to open@rsyd.dk. If your projects contains biological material, you can contact the relevant laboratory department to make further arrangements. Further information about contacts can be found on the page OPEN biobank.

Necessary approvals: 

If the projects admitted to OPEN, the project manager must send scanned copies of the relevant approvals. Which approvals are necessary can vary from project to project.
 
OPEN application form

Apply

OPEN Price list

OPEN price list