The Study Administration welcomes external and internal lecturers. Below we have gathered some relevant information that you may find useful. If you cannot find what you are looking for, please feel free to contact us by e-mail or telephone: 6550 2290.
You can find a list of the individual staff members' fields of research on the Communication & Education's webpage.
- Employment and salaries
- Course descriptions
- Timetables and lectures
- Assignment, syllabus and examinations
- Grading and appeals
- Useful links
Employment and salaries
The departments are responsible for employing lecturers, so please direct any questions about employment terms and pay for lecturing and examinations to your department secretary. You will find links and contact information for the various departments at the bottom of this page.
Each course has a course coordinator who is employed at the department/centre where the course is taught, and who is responsible for keeping the course description updated, preferably in collaboration with the lecturer. The course description includes a description of the course and its aims, the course timetable and the formal exam requirements.
The course description is the most important tool for lecturers, students and the administration, so it is important that you familiarise yourself with the description of your particular course. The Study Board secretaries send out calls for course descriptions to the course coordinators twice a year, in early September (spring courses) and early March (autumn courses).
Timetables and lectures
The timetable coordinator sends out scheduling requests before each semester. Reguests are accommodated if they are compatible with the rest of the timetable. As a rule, all lecturers should be able to teach during normal working hours, i.e. between 8 am and 6 pm. Classes on lifelong learning and open learning programmes can of course take place outside of these hours.
The timetable is approved by the respective Study Boards and then published on the programmes' webpages on 20 May (autumn courses) and 20 November (spring courses). After that, changes can only be made following new approvals by the Study Boards.
If you are ill or have to cancel classes for some other reason, please contact your timetable coordinator, who will then inform the students. Please post the cancellation on Blackboard as well. Plan catch-up classes with the timetable coordinator. To make it easier to allocate classrooms, please do not agree on changes without involving the person in charge of timetabling.
Lecturers can post teaching materials on Blackboard for the students. As a minimum requirement, a lesson plan must be available when classes start. If one or more instructors are involved in the course, an exercise/practical assignment programme must also be available. The lecturer must inform the timetable coordinator of the name(s) of the course instructor(s).
Assignments, syllabus and examinations
If the course includes compulsory assignments, they must be submitted digitally via Blackboard. The lecturer arranges the deadlines with the exam timetable coordinator. The exam timetable coordinator creates a link in Blackboard for students to submit their assignments. After the deadline, the exam timetable coordinator sends the lecturer a zip file containing all the completed assignments and the protocol. If the lecturer has also drafted a topic/question for the compulsory assignment, the exam timetable coordinator posts this on Blackboard, unless otherwise agreed.
The literature listed in the course description should comprise examples of the material the students can read to achieve the stated learning outcomes. The final syllabus will be published in the syllabus descriptions. All key textbooks should be listed in the course description, since the students refer to this when purchasing books. The lecturer are responsible for ordering the required books for the students, the instructors (if any) and themselves. The orders should be placed well in advance so students can buy the books before the start of the semester. Books can be ordered via Bookstore.
Part of the syllabus can be compiled in a compendium and printed at Print & Sign - but, again, please remember to do this well in advance of the start of the semester.
If the final syllabus is different from the one listed in the course description, it must be submitted to the Study Board by 15 May (spring courses) or 15 December (autumn courses). The Study Boards will then publish the up-to-date syllabus on the programme's webpage under "Examinations".
The lecturer makes sure that the right exam questions etc. are produced for exams and re-exams for the courses s/he lectures in. For courses with written exams, the course coordinator is responsible for ensuring that the exam question is correct, and must therefore approve it. It is always advisable to ask a colleague to read your exam question beforehand. If the exam is graded by an external examiner, the exam timetable coordinator also sends the exam question to the external examiner for approval.
The Study Administration/exam timetable coordinator will request exam questions by email. The deadlines for submission of exam questions for ordinary exams and re-exams are 15 April (summer exams) and 15 November (winter exams) respectively.
The Study Administration sends the exam question to the external examiner for approval before the exam (if external grading is involved).
Written campus-based exams are completed either on the students' own computers or on the University's computers.
Immediately after the exam, if the students complete their exams on their own computers, the Study Administration sends the external and internal examiners a link for downloading the students' papers. In special cases, it is possible to arrange for the papers to be printed and sent as hardcopy. You should then expect approx. 4-5 days' additional processing time.
Take-home assignments are conducted in the same way, i.e. the Study Administration sends the external and internal examiners a link for downloading the students' papers.
If the students complete the exam on the University's computers, the students print out their papers and put them in envelopes. The envelopes are then sent to the external and internal examiners immediately after the exam.
After the exam, the examiner checks the papers for plagiarism. You can find guidelines here.
The examination protocol and various forms are forwarded to the internal and external examiners along with the students' exam papers and must be returned before the deadline for the submission of results.
Three to four days before the oral exam, the Study Administration will e-mail the internal and external examiners af list specifying the room, time and order of the students' exams. This list is also published on the programme's webpage for the students' information.
The protocol and the various forms are sent to the external examiner before the exam and must be completed and returned to the Study Administration immeadiately after the exam.
Grading and appeals
For exams where the students are not given their grades immeadiately after the exams, the University sets a date for publication of the results. This date must be no later than four weeks after the exam. In practise this means that the Study Administration must receive the protocol in time for it to be entered within this four-week deadline. The deadline for submitting the protocol is agreed with the Study Administration.
According to the Executive Order on University Examinations and Grading, students have the right to appeal their exam grades. Appeals must be submitted no later than two weeks after the assessment. The dates of the publication of grades are as follows:
- For oral examinations: the same day the students sits the exam
- For written examinations: the date of publication of the exam results - but not before the official announcement date
Students' assessments of the teaching take place midway through each semester. The Study Board decides which courses should be assessed. These can be all the courses or a few selected courses. The assessment form consists of questions asked by the Faculty and the Study Board. The assessment forms are filled in electronically, i.e. the students receive an e-mail with a link to the questions. The lecturer will also be alerted by e-mail with a recommendation to set aside time in class for the assessment.
After the assessment, the results are compiled and a report is sent to the lecturers. Lecturers are encouraged to discuss the results with the students. Finally, the lecturers send a report/memo to the Study Board stating the results and their own reflections.
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