Online exams at Humanities during Covid-19

Oral exams

Software: These platforms are used

Initially, Zoom is used, but there may be special reasons why one of the other platforms is used. At the Humanities we use: 

  • Zoom 
  • Microsoft Teams 
  • Skype for Business 
  • Adobe Connect 

You are always notified directly, no later than 14 days before the exam, with information about which platform the exam will be conducted in. 

IT equipment: hardware, internet connection and mobile phone

You will need your own computer, a microphone and a webcam. It is recommended that you use a headset with microphone as it provides a better sound. It is your responsibility to ensure that you have a good image and sound during the exam. You can test your equipment beforehand.

Your computer must be updated with all system updates so that it does not suddenly restart in the middle of the exam. 

You must have access to the Internet (we recommend a minimum of 2 Mbps up / down).  

If possible, use a wired connection. This means that if you can, you should plug in an internet cable from your router to your computer. If you are using wireless network (Wi-Fi), it is important that you are as close as possible to your router or access point. 

You must have your mobile phone ready during the exam. At the start of the exam, you must provide your mobile number so that you can be contacted should the connection be disconnected. 

 

Before the exam: How to prepare
  • Make yourself a good "exam room". You must be able to be alone and there must be peace and quiet. You have connected your PC / Mac (not tablet), with camera and preferably a headset, as it makes the sound better. Remember to plug in the power cord.  
  • Have your student card or passport ready so you can identify yourself. 
  • Log on to the system via the sent link no later than 15 minutes before your exam time so you can test audio and video. 
  • When logged in, you enter directly into a waiting room where you have the opportunity to test audio and video. You can't do anything here other than wait for the examiner to lock you into the virtual exam room. It is possible for the examiner to write a message to you. 
  • Use your real name in the system. If you have your SDU ID, change it to your correct full name so the examiner can recognize you in the Zoom list. Test this before the exam day. 
  • Pour yourself a glass of water. 

     
During the exam

As it is a virtual exam, extra time is allocated to start the exam so that you can, for example, activate screen sharing without going beyond the exam time. 

Exam progress: 

  1. Common information, testing of systems, giving out mobile numbers and identification through student cards. 
  2. If the exam is with preparation, you will receive / select your exam question and you will be sent out to a Break-out session as you prepare. Do not leave your breakout-session during preparation or have other persons in the room. 
  3. Examination. 
  4. Deliberation: You will be sent out in the waiting room by the examiner and admitted to the examination again to get your grade. 
  5. Feedback and Exam Result. Then you are done, and you close the zoom window. 

If something goes wrong 
If your network connection fails during the exam, and it is not possible to reestablish the connection within a 5-minute time limit, the examination is suspended. You will be contacted by the Study Secretary to reschedule the exam. 
Zoom and personal data

When it comes to the handling of personal data there is an important difference between using Zoom with a SDU account and with a free account.

Always make sure, that you are using Zoom with your SDU account. This way, the handling of personal data is regulated and you don't need to worry. SDU have agreements with Zoom about the handling of data in compliance with GDPR.

The way to determine if you are using your SDU account:
1.      Be sure to log in to Zoom with you SDU-account 
2.      Check that your meeting URL starts with 'https://syddanskuni.zoom.us'

Bachelor projects and master's theses with defense
Bachelor projects with defense 
You must submit your Bachelor project in SDUassignment in BlackBoard within the deadline. 
Your defense will be held online via Zoom. Read more under Oral exams. 

Master's theses with defense 
You must submit your Master's thesis in SDUassignment in BlackBoard within the deadline. 
Your defense will be held online via Zoom. Read more under Oral exams. 

 

You are also referred to the Regulations on oral online exams 

Written in-situ exams and written exams

Written in-situ exams
Written in-situ exams are converted to set home assignments of the same duration as the written in-situ exams. 
This means that you will be handed an assignment on SDU's digital platform (Digital Exam), which you will have a limited time frame to answer and submit in SDU's digital platform. 
Written in-situ exams will (with a few exceptions) be have all aids allowed, but not communication with others. 
Ordinary written exams
For the majority of exams, there are no changes at all. 
These include set and open home assignments, synopsis, undergraduate projects without oral defense, master's theses without oral defense as well as project reports. 
These are usually conducted where you are either handed a set assignment on SDU's digital platform and subsequently handed in SDU's digital platform, or where you hand in an open home assignment on SDU's digital platform within a deadline.