Information Security

Information Security at SDU © Colourbox
Information Security starts with you
Antivirus program
Antivirus software prevents vira from infecting your devices. Please be sure to be updated with the latest virus signatures.
Phishing mails

 An e-mail isn’t always just a common and harmless e-mail. E-mails may contain attached files and links, which you should not open or view. Your best defense is a healthy scepticism.

Read more about phishing

Password security

 Your password is your most important protection against misuse of your data and identity – make sure that you create a strong password and do never disclose it to others.

At SDU, a password must meet the following complexity requirements:
1. password have at least 12 (twelve) characters
2. password includes capital letters and lower-case letters
3. password includes numbers
4. password includes special characters (like # ¤ % &)

However, it may be difficult to memorise a long string of characters and numbers. Therefore, you can work out a mnemonic rule while creating you password. Since the the following example is displayed on this website page, you should of course not use this in practice:

U=Brn2bL8
You can memorise this by means of the phrase:
You are born to be late

 

Password on mobile devices

Remember to always use passwords on your smartphone and other mobile devices.

 

Lock your PC and office!

 Remember to always use passwords on your smartphone and other mobile devices.

 Always lock or logout when you leave your computer.

A screen saver improves security
Set your computer to lock automatically after a period of inactivity. Contact you IT department if you need assistance to do so.

 

Backup and hardware failure

Make sure to make backup copies of your documents. Save your documents to multiple locations – in this way you are not that vulnerable.

USB sticks

Printing and disposal

 Always make sure you pick up your printouts immediately and do not leave confidential documents and material in the bin – use the paper shredder.

Cloud services (Dropbox etc.)

 

As an alternative to Dropbox, SDU has approved OneDrive, Teams and Nextcloud for sensitive personal data.

Restricted access

Please respect the fact that locked doors are locked for a reason.

Working from home

Use the tools and communication channels provided by SDU and keep in mind that our security policies also apply when working from home.Be aware of rules for using file exchange and teaching services and the personal data rules.

If your work computer is not being updated automatically, be sure to keep it updated yourself.

Test that your remote access works, so that any problems can be eliminated immediately.

Be alert to any fake e-mails or text messages, which are sent to you under the pretext of major news topics that are of public interest, e.g. corona virus.

Also, remember to protect the physical access to your work computer, when working at home. Lock the screen when you leave your work computer and don’t let anyone else use it.

Public places

 Don’t discuss something sensitive in public places

Personal data

 Always be aware what other can watch over your shoulder when you work in a public place

 

Avoid theft of confidential papers

 Don't leave documents with confidential or personal information lying on your desk