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PhD Diploma

If the final evaluation of the PhD thesis and defense is positive, the Graduate School sends it to the Academy Council who is given one week to comment on the final evaluation. If there are no objections from the academic council, the Graduate school informs the author that they have been awarded the PhD degree. 

The Graduate School  issues the PhD diploma. As of June 2021, the faculty of Health Sciences issues digital PhD diplomas.

Your diploma is issued as a series of PDF documents. At The Faculty of Health Sciences a complete diploma consists of:

• A description of the digital diploma 
• Degree certificate
• Statement from the Head of the Graduate School

The verified diploma is to be downloaded from the Digital Diploma Mailbox.

A valid digital diploma must contain a verification link. If the link is removed from the diploma, the diploma is no longer valid documentation for degree and results from SDU.

When SDU issues a digital diploma on the university's secure server,  a verification link will be embedded in the pages of the diploma. If the recipient of the diploma clicks on the link, he or she will be able to see the verified original diploma directly from the university's server.

From the Digital Diploma Mailbox you can send a copy of your diploma, directly from the SDU server to one or more e-mail recipients.
SDU will appear as the sender of the e-mail.

In the Digital Diploma Mailbox, you have the option to provide time-limited access to a  third party. Time-limited access can be granted by:

• Selecting which documents third party should be able to see

• Selecting the period in which documents should be visible

• Enter one or more e-mail addresses where the access link is to be sent

In the Digital Diploma Mailbox, you can see who you have either sent documents to or granted third party access.


All PhD diplomas issued from June 2021 will be in the digital format. The diplomas are issued by the Graduate school.

The diploma is the documentation that proves that you have completed the PhD study at The University of Southern Denmark.

A diploma consists of a degree statement  in Danish and English and A statement from the Head of the Graduate School.

The diploma is produced by the university according to guidelines described in the regulatory framework.

When SDU produces your diploma, we use the name information contained in the SDU PhD administrative system at the time of the creation of the diploma.

It is not possible have a diploma issued with a different name than what is registered in the SDU PhD administrative system. If you change your name after the diploma has been issued, it is not possible to have the name on  the diploma changed.

If you are an international PhD student without a Danish CPR number,  the diploma will include the constructed identification number that is created upon enrollment. The constructed identification number consists of date of birth followed by the two first letters of your first name and the first letter of your surname and the number 1 for males and 2 for females.

The university has two months to produce a diploma and make it available to the graduate* (July is not included in the two months). We aim to make the diploma available earlier than what the deadline allows, but in busy periods where many degrees are conferred, waiting time may occour.

If you have lost your paper diploma, issued before 1 June 2021, you may request a statement regarding your degree by contacting the Graduate School at relevant faculty. It is not possible to have a new  diploma issued.

From 1 June 2021, The Faculty of Health Sciences exclusively issues digital PhD diplomas. You can therefore no longer get your diploma issued on paper. 
If you need a paper copy of your diploma it is possible to print from the file in the digital diploma mailbox. Please contact the Graduate School if you have questions regarding paper diplomas.

The PhD diploma is secured with a verification link. By entering the link address into an internet browser the original diploma can be accessed on  the SDU server.
Should you need further verification of your diploma or degree, please see information on The Ministry of Foregin Affairs apostille certification of documents in the "Legalization" tab in the Digital Diploma Mailbox or contact the Graduate School.

It is recommended that you download your diploma for future safe-keeping and use.

You can give third parties access to selected documents in the Digital Diploma Mailbox or  send documents to third parties directly from the mailbox.

Last Updated 11.05.2021