As a PhD student you are expected to participate in active research environments, including research stays at other, primarily international, research institutions. However, it is not a requirement to engage in a stay at an international research institution, but it is highly encouraged.
A stay abroad is arranged between you and your main supervisor. Please remember to inform the Graduate School of the time period involved in the stay. Also, if you are under contract with The University of Southern Denmark during the time period, you will have to apply for a relocation of workplace. This is done by sending an e-mail to the head of department.
For insurance purposes, please make sure to contact the International Staff Office at SDU (firstname.lastname@example.org) before leaving Denmark.
Apply for a grant
The Graduate School grants applicants full or partial support as follows: Travelling expenses to the host location and back with public transportation on standard class are covered, and a maximum amount for accommodation is granted up to DKK 7,500 per month (=DKK 250 per night) in no more than 6 months. Living expenses (daily transportation, food, telephone etc.) are not covered. All support is issued personally to the applicant and must be fully documented.
You can apply by sending an e-mail with all of the below details to email@example.com, with your main supervisor cc:
- The PhD student (name and e-mail)
- Main supervisor (name and e-mail)
- Date of enrolment:
- Destination (institution, city, state, country)
- Contact at the destination (state position and name)
- Stay period (start- and end date)
- The purpose of the stay (possibly in appendix)
- Budget (possibly in appendix)
- Applied amount*:
Please remember to apply in due time before your planned departure. You will not get your expenses covered if you have not applied before your departure.
All travel arrangements (train, flight tickets, hotels etc.) should be made through Egencia. Expenses other than those arranged through Egencia must be settled through the University's electronic travel expense system (TEM). The finished travel account in TEM is sent to the issuing officer for approval through the system. The Travel Office will then take care of the final reimbursement.
In case you need assistance with TEM, please contact your department secretary or the Travel Office.
The settling of accounts has to be completed as soon as possible, no later than 8 days after your return.