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Before submission

Composition of the assessment commitee

Before submitting your PhD thesis, an assessment committee must be appointed. The assessment committee must consist of three members, at associate professor, professor or senior researcher level:

  • Two external members - one from an international university and one from another Danish university
  • One member from SDU, who will be chair of the committee. He or she must have insight into the research area but must not have been otherwise involved in the PhD project

Members of the assessment committee can not have published with the main supervisor or any of the co-supervisors.

According to the Ministerial Order, the supervisors cannot be members of the examiners committee, but the main supervisor is affiliated to the committee as a nonvoting member.


Approximately 100 days before submission of your PhD thesis, you and your main supervisor will receive an invitation to complete an online pre-submission form, where you can suggest an assessment committee. A short summary of the thesis (maximum of 2 pages) must also be submitted.

The completed pre-submission form should be submitted to the Graduate School no later than two months before the submission of the PhD thesis.

You can find the guidelines for presubmission here.

Originality check

All PhD theses must undergo an originality check before being submitted to the Graduate School.
Your main supervisor is responsible for submitting your thesis for originality check by the University Library -
It can take up to 3 workdays to complete the originality check, and must be done before submitting the thesis.  

The originality check will generate one of three conclusions:

All is in order, please submit your thesis.

Concerns related to previously published text, or other issues. The thesis may be corrected and submitted for a new originality check or your supervisor may submit a statement that the issues raised are not a problem.

Suspected plagiarism. Your main supervisor must contact the Graduate School for further processing of the case. The process may include contacting the Dean and, if relevant, forwarding the case to the University Committee on Practice.


Please note that only the final version of your thesis can be checked. Should your thesis generate a yellow conclusion, you may have ONE extra check.

The conclusion will be sent to the main supervisor within three workdays. The supervisor must then forward the conclusion to the PhD student.

The PhD student must enclose the conclusion when the thesis is submitted to the Graduate School.

The Graduate School will forward the conclusion and any statement from the main supervisor to the assessment committee alongside the thesis.