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Enrolment procedure

Here, you can find relevant information about enrolment, and help t0 fill in the enrolment form.

 

FAQ

Can I be enrolled as a PhD student?

You can be enrolled as a PhD student at the Graduate School of Health Sciences when your project has been accepted for enrolment.
See more about the application procedure here.

When your project has been approved, you will receive a link to the enrolment form.

I have worked on my project before enrolment, can I shorten my enrolment?

If you have worked on your PhD project prior to your enrolment, you can apply for credit transfer. 
The application must include a description of which parts of your PhD plan have been completed.
You can find the application form here.

The application must be send to the Graduate School, together with the enrolement form.

When can I start?

When all of the elements above are in place, you can send in the enrolement form to phd@health.sdu.dk.

We need approximately one week to process your enrolment, when we have received all the required information, documentation and signatures. 

Please note, that it is not possible to backdate the enrolment. If you have already started your project, please include an application for credit transfer to your enrolment form.

How about financing?

Along with the enrolment form, you need to have documented financing of your PhD project. The financing must cover your salary, the project’s running costs and the tuition fee.

Documentation can either be a grant notification letter, or a signed document, stating that there are sufficient funds for your project. The documents must be signed by the grant provider or the main supervisor. 

It is important that the there is documentation for all three years.

You can read more about how to finance your PhD here

What is a deficit guarantee?

You need to have documented financing of your PhD project. The financing must cover your salary, the project’s running costs and the study fee.

If you have funding for two years, we accept a deficit guarantee for the last year. This must clearly state who is responsible for funding the last year, and must be signed by your main supervisor and financial responsible. 

You can read more about financing  here.

Will I be employed at SDU?

You can be employed at SDU for part of, or the entire periode of your enrolment.

If you recieve a faculty scholarship, you have to be employed at SDU for that year. Faculty scholarships must always be used in year 1, unless otherwise approved by the Graduate School.

You will be employed as a PhD fellow in accordance with the AC protocol and will be placed on step 4-8 of the common-academic scale depending on your seniority (calculated from the date of your qualifying examination).

After enrolment, you will receive an employment contract from the Personnel Office at SDU. 

If you are employed elsewhere, they are responsible for your employment, salary and contract. 

It is up to you and your main supervisor to decide where you will be employed during your employment.

What is my department and research unit?

As a PhD student, you will be affiliated with both a  department and a research unit at SDU. Your affiliation will be the same as your main supervisor's. 

 

How much is the study fee?

The study fee is DKK 62,500 per year, in total DKK 187,500.

If you receive a faculty scholarship, this includes study fee for the first year. 
The study fee will be charged once a year in november/december. 

The study fee will no exceed DKK 187,500, regardless of part time enrolment or extentions.  

 

How do I fill in the enrolment form?

Basic information, supervisor and project
Please fill in the basic information for you and your main supervisor.
Enrolment and employment

In this box you must state information regarding your employment during your enrolment.

If you choose any other type of PhD programme than 'ordinary PhD' - please include documentation.

If you are to be employed at SDU, please fill in the box 'Employment at SDU'.

 

Source of finance

In this box, you must include information of how your PhD is financed. 

Please choose the relevant dates and account for the source of finance.
You have to include signed documentation that you are fully financed. It is important that the documents match the information the boxes, and that it is clearly stated who is responsible for the funding, and  that there are sufficient funds available.

Employment at SDU

Please only fill in this box if you will be employed at SDU during your enrolment. 

You need to fill start and end dates, sources of finance and account information. 

  • If your funding is located in an SDU acount, we need an SDU account number. This usually consists of 10 numbers: xx-xxx-xxxxx.
    Please contact the financial responsible from your department for more information.
  • If the funding is in account outside of SDU, please let us know where to send the invoice.
    We need EAN and CVR number and contact and department information, and OL if it is an account on OUH. 

Study fee

Here, you have to fill in information regarding your study fee. 

  • If your funding is located in an SDU acount, we need an SDU account number. This usually consists of 10 numbers: xx-xxx-xxxxx. Please contact the financial responsible from your department for more information.
  • If the funding is in account outside of SDU, please let us know where to send the invoice. We need EAN and CVR number and contact and department information, and OL if it is an account on OUH.

If you have received a faculty scholarship, an account number is not required for that year.

Information for Statistics Denmark

This part of the enrolment form is information for Statictics Denmark. 

All PhD students enrolled  at Danish Universities must provide information for Statistics Denmark in connection to the enrolment, and after obtaining the PhD degree. 

More information can be found here.

PhD plan

The PhD plan should describe the overall plan for your PhD programme. 
Please include as much information as possible, also planned and expected activities and courses.

 

Signatures

You need to uptain all signatures on the enrolment form before sending it to the Graduate School. 

The form must be signed by:

  • You
  • Your main supervisor
  • Head of research unit at SDU (forskningsenhed)
  • Head of department  at SDU(institutleder)

Please ask your main supervisor for more information.