Practical information for assessment committees


The PhD defence at SDU is a public defence. The student will start the defence session with a 30-45-minutes lecture, giving a review of the subject and the results of the thesis and shall subsequently undergo an examination by the two external members of the committee.
The chairman of the committee is also chairman of the defence session.
After the examination, the chairman may permit other persons present to make a short contribution.
After the defence session the members of the assessment committee sign the faculty PhD protocol.

A PhD defence session may not exceed two hours.

The assessment committee usually meets for a preparatory meeting an hour before the defence session begins. 

The defence can be conducted in Danish/Scandinavian if both the assessment committee and the author of the PhD thesis are Scandinavian. In all other cases it will be conducted in English.


Travel and hotel

When the PhD thesis has been approved for public defence,  members of the assessment committe are asked to make their own travel arrangements. 
Please be aware that we only cover travels on standard class with public transportation, unless agreed otherwise with the Graduate School.
Furthermore, we do not cover meals or other expenses. 

If a hotel room is needed, the Graduate School will book one through a government agreement. The Faculty of Health Sciences will sponsor up to 2 nights. Please send a request to

Travel reimbursement and honorarium

The two external assessors are offered an honorarium of approx. DKK 6,900.
Travelling expenses will be refunded (according to SDU's rules) for all members of the assessment committee. 

You can find the relevant forms here: 

The forms must be signed and all relevant receipts must be attached before sending them to


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