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Publishing, lending, and archives

Publishing your PhD dissertation

As a general rule, all PhD dissertations from the University of Southern Denmark (SDU) must be published via Pure, which means publication in an electronic format. This may not always be possible or be the best solution for the PhD student, and it can be changed under certain circumstances.

There are various possibilities for publishing your PhD dissertation. On this website you can read about the various options, ordered according to priority.

 

E-publication of the entire PhD dissertation

If there are no restrictions on publishing the PhD dissertation, it will be published in an electronic format. This means that the dissertation will automatically be published within a reasonable period of time before the PhD defence.

You can choose to publish the dissertation in a print format as well as electronically, but this is not mandatory.

 

E-publication after a period of embargo

It is possible to fix an embargo period before the entire dissertation is published in an electronic format. This may be relevant if a publishing house wants to publish the dissertation, or if it contains unpublished data or manuscripts which are to be published later. The basic embargo period is one year.

If you wish to follow this procedure, the dissertation must be published in a print format within a reasonable period of time before the defence, according to the government order on PhD degrees §19, subsection 2.

 

E-publication of a reduced version

If you have unpublished data or have restrictions for publishing your PhD dissertation, you may choose to publish a reduced version electronically.

This is particularly relevant if you have unpublished data or manuscripts in your appendixes and do not want them to become publicly accessible in an electronic format. If you remove the appendixes, the essential text can still be published electronically.

If you wish to follow this procedure, the dissertation must be published in a print format within a reasonable period of time before the defence, according to the government order on PhD degrees §19, subsection 2.

 

Publication of the dissertation in a print version only

This may be relevant if it is not possible to publish your PhD dissertation in an electronic format. This may be because a publishing house wants to publish your dissertation, or if there are restrictions on the publication that will not change with time.

If you wish to follow this procedure, the dissertation must be published in a print format within a reasonable period of time before the defence, according to the government order on PhD degrees §19, subsection 2.

If you want your dissertation to be excepted from e-publication, you need a written permission. This may be because you wish to publish your dissertation with a publishing house, or because it contains material that is under a reservation. Please look at the home page of your own PhD school or contact its administration for more information on legitimate exceptions. An embargo period also requires a written permission. If you want more information about this procedure, please look at the homepage of your PhD school or contact its administration.

If your dissertation contains copyrighted articles and you have not got a permission for parallel publication, you can upload a reduced version of your dissertation for electronic publication. You can read more about this under the tab “Copyright and reuse of articles, tables, etc.”.

 

Accessibility

If the dissertation may be e-published will it become visible at the researcher portal of SDU and the researcher profile of the PhD student.

If you want us to, we can place a period of embargo on the electronic publication of your dissertation. This may e.g. become relevant if you are in contact with a publisher who wants to publish your dissertation, or if it contains material that is under a reservation. If an embargo period is necessary, you need to get a written permission from your PhD school.

 

Archives

If you cannot publish your entire PhD dissertation in an electronic format, a printed version of the dissertation must be published within a reasonable period of time before your defence.

The University Library of Southern Denmark must have one printed copy of your PhD dissertation which will be for lending. It will only be made available for use under supervision.

 

Lending of printed materials

Lending of printed materials is not the same thing as lending of electronic materials, so you need to fill out the field in Pure to indicate whether the electronic version of your dissertation may be lent. If you don’t want the Library to receive a printed copy of your dissertation for loan, do not fill out the form for printed materials.

 

Watermarks

It is possible to add watermarks to your unpublished data/manuscripts if you want them to be part of your published dissertation. Please read here for more information.

 

DOI and ISBN

The University Library of Southern Denmark will give your dissertation a DOI upon electronic publication, if it does not have one already. The DOI (Digital Object Identifier) is a permanent identification which makes it easy to retrieve your dissertation.

If you, as the author, want the dissertation to contain an ISBN, you can write to this address (isbn@bib.sdu.dk)  to get an ISBN. If you want this, we recommend that you write well in advance of submitting your dissertation.

Several publishers have made guidelines for reusing published manuscripts in a PhD dissertation. We recommend that you look at the home pages of the relevant publisher(s).

Last Updated 17.05.2021