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Statute For University of Southern Denmark 2012

CONTENTS:

Introduction
1 - 2 Page 1 - 2
 
The Board
3 - 9 Page 2 - 6
 
Board of Representatives
10 - 11 Pages 6 - 7
 
The Vice-Chancellor
12 - 14 Page 7 - 9
 
The Pro-Vice-Chancellor
15 Page 9
 
The University Director
16 Page 9
 
The Dean
17 - 20 Page 9 - 11
 
The Head of Department
21 - 22 Page 11 - 12
 
The Head of Studies
23 Page 12
 
Executive Board
24 Page 13
 
The Collegial Bodies in general
25 - 29 Pages 13 - 14
 
Collegial Bodies
30 - 42 Page 14 - 19
 
University Council
30 - 31 Page 14 - 15
 
Academic Council
32 - 33 Page 15 - 16
 
Department Council
34 - 35 Page 16 - 17
 
PhD Board
36 - 37 Page 16 - 17

The Academic Study Board
38 - 42 Pages 18 - 19
 
Election
43 Page 19

Financial Matters
44 Page 19
 
Departments and Special Institutes
45 - 49 Page 19 - 20
 
Commencement
50 Page 21
 
Vice-Chancellor’s Office

J.no. 010-2012

JS/kfm

Statute of University of Southern Denmark

UNIVERSITY OF SOUTHERN DENMARK

Pursuant to 13(1) of the Consolidation Act no. 695 of 22 June 2011 on Universities (The University

Act) the following statute is provided:

§1. University of Southern Denmark is a self-governed institution funded by the government within the public sector administration and supervised by the Minister of Science, Technology, Innovation and Higher Education. The Municipality of Odense (Odense Kommune) is the domicile and legal venue. The university operates with campuses in Esbjerg, Kolding, Odense, Copenhagen, Slagelse and Sønderborg. The board may decide to change the geographical location of the operation.

(2) It is the task of the university to carry out research and to provide research-based education at the highest international level within its academic fields. The university shall ensure an equal interaction between research and teaching, undertake on-going strategic selection, prioritisation and development of its research and educational fields and disseminate knowledge of academic methods and results.

(3) The university shall co-operate with the external environment and contribute to the development of international co-operation. The results of the university within research and education shall contribute to the advancement of growth, welfare and development in society. As a central knowledge-based and cultural repository, the university must exchange knowledge and expertise with the external environment and encourage its employees to participate in the public debate.

(4) The university shall strive to ensure that recent knowledge within the relevant fields is made available to non-research-based higher education.

(5) The university conducts research-based consultancy within the public health domain, and the activities of the university in this field have the status of a national institute of public health. The purpose of this institute is that of a national powerhouse in the field of prevention, which will play a pivotal part in advising the government, the regions and the municipalities.

(6) The university operates a public library, whose primary task is to support university research and teaching by making relevant information and documentation available to the employees and to the students of the university.

2. The university has free hands as regards research. The university must safeguard science ethics and its academic freedom, also for the individual.

(2) The lectures and oral examinations of the university are open to the public subject to the limitations imposed by the university based on regulations in force at the time.

The Board

3. The Board is the highest authority of the university and responsible to the Minister for the operation of the university, including the administration of all university resources. The Chairman deals with matters of real estate assisted by another Board member.

(2) The Board represents the interests of the university as an institution for teaching and research. It sets out guidelines for the organisation, for the long-term operation and for the development of the university.

(3) The Board performs tasks pertaining to the university as an institution, including:

1.   Approving budget proposals upon the Vice-Chancellor's recommendation, including the distribution of all resources and the principles for utilising these and signing the annual accounts.

2.   Approving the overall organisational framework for the university.

3.   Formulating the statute of the university and amendments thereto based on the Vice- Chancellor's proposal and following a hearing in the relevant University Bodies. The statute shall include the provisions of 13(2) of the Danish University Act.

4.   Approving the standard rules of procedure for the Collegial Bodies.

5.   Entering into a development contract with the Minister of Science, Innovation and Higher Education regarding the activities of the university and a framework agreement with the Minister of Health regarding research-based consultancy within the public health domain.

6.   Establishing guidelines for documentation systems for evaluation and follow-up on these.

7.   Ensuring that students and employees are included in significant decisions.

4. The Board appoints and dismisses the Vice-Chancellor and appoints and dismisses the other members of senior management on the recommendation of the Vice-Chancellor.

(2) The appointment of the Vice-Chancellor shall take place in the following manner so as to ensure the Vice-Chancellor's professional and managerial credibility:

1.   The Board forms a Committee consisting of the Chairman, or a person authorised by the Chairman to head up the Committee, and representatives of the externally and the and administrative staff and the student body shall be included in the Committee.

2.   It is the responsibility of the Committee to ensure that the Vice-Chancellor has the professional and managerial skills cf. 14(2) of the Danish University Act. In evaluating whether an applicant meets the requirements of the Danish University Act, it is a requirement that that the applicant must have been assessed as qualified by an expert panel in connection with an application for a lectureship at a university, a senior research position at a governmental research institution or a similar position at a foreign research institution, cf. 2(1) of the Danish Act on the Research Advisory System, etc. If a potential candidate does not already possess a professional assessment such as this, the Board shall form an Assessment Committee to assess whether the applicant's academic activities and production may qualify the applicant as a recognised researcher. If, however, the Board holds the same qualifications as those required of an Assessment Committee, the Board may assess the applicant.

3.   The position is advertised in accordance with the rules applicable on the advertisement for government appointments.

4.   After the deadline for applications, the Committee reviews the applications and selects a number of applicants for an interview.

5.   Based on the interviews, the Committee provides a report to the Board outlining which of the applicants from the qualified researchers meet 14(2) of the Danish University Act and which of them do not meet these requirements.

6.   The Board appoints the Vice-Chancellor on the basis of the Committee's report. The Board may interview one or several of the applicants and obtain further information about them. The Board may make a request to the Committee that the position be re-advertised if the Board does not wish to appoint on the basis of the report presented.

(3) The Board may avail itself of external assistance in connection with the appointment.

(4) The Board may terminate the Vice-Chancellor’s employment in accordance with the rules agreed with and stipulated by the Danish Ministry of Finance, cf. 29 of the Danish University Act.

(5) The Board appoints the Pro-Vice-Chancellor and the University Director on the recommendation of the Vice-Chancellor. The position is advertised in accordance with the rules applicable on the advertisement for government appointments. The Vice-Chancellor forms a Committee to review the applications and to assess who is qualified and who is not qualified among the applicants. The Committee may interview the applicants. Including the Vice-Chancellor the Committee shall consist of: representatives of the academic staff, the technical and administrative staff and the student body appointed by each group's representatives in the university committee and possibly others appointed by the Vice-Chancellor. It is the responsibility of the Committee to ensure that the Pro-Vice-Chancellor's professional and managerial qualifications satisfy the requirements in 14(2) of the Danish University Act. In evaluating whether an applicant meets the requirements of the Danish University Act, it is a requirement that the applicant must have carried out academic research for a number of years and that the applicant must have been assessed as qualified by an expert panel in connection with an application for a lectureship at a university, a senior research position at a governmental research institution or a similar position at a foreign research institution, cf. 2(1) of the Danish Act on the Research Advisory System, etc. If a potential candidate does not already hold a professional assessment such as this, the Board shall form an Assessment Committee to assess whether the applicant's academic activities and production may qualify the applicant as a recognised researcher. If, however, the Board holds the same qualifications as those required of an Assessment Committee, the Board may assess the applicant.

(6) Regarding the position of Pro-Vice-Chancellor, the Vice-Chancellor makes a recommendation to the Board based on the Committee's review. He notifies the Board of the applicants among the qualified researchers who meet the requirements in 14(2) of the Danish University Act and those who do not meet these requirements.

(7) The Board appoints the Pro-Vice-Chancellor and the University Director on the basis of the Vice-Chancellor's recommendation. The Board may interview one or several applicants and obtain further information about them. The Board may request that the Vice-Chancellor re-advertises the position if the Board does not wish to appoint on the basis of the Vice-Chancellor's recommendation.

(8) The Board may terminate the employment of the Pro-Vice-Chancellor and the University Director in accordance with the rules agreed with and stipulated by the Danish Ministry of Finance, cf. 29 of the Danish University Act.

5. The Board’s meetings are public. Matters subject to the provisions of the legislation on confidentiality in administration, all personal matters and matters concerning contract negotiations with private individuals or similar negotiations with public collaborators shall be dealt with behind closed doors. Matters may also be dealt with behind closed doors if this is considered necessary due to their nature or to other circumstances.

(2) Materials for board meetings, including agendas and minutes, shall be made publicly available pursuant to current rules of law.

(3) Matters subject to the provisions of the legislation on confidentiality in administration must not be disclosed. However, a document or any information that is part of an issue subject to a confidentiality clause shall be made publicly available pursuant to (1) if the document or piece of information per se is not subject to a duty of confidentiality.

(4) If necessary due to the nature of the issue or other circumstances, personal matters and matters involving information about contract negotiations with private individuals or similar negotiations with public collaborators may be exempt from the requirement that all meeting materials of the Board should be made publicly available. However, a document or any information that is part of an issue under (1) shall be made publicly available in accordance with (1) unless the disclosure will conflict significantly with the prerequisites of failing to disclose in accordance with (1).

(5) If it is absolutely necessary due to the nature of the issue or to other circumstances, matters that are dealt with behind closed doors including documents and information about these cf. (1) may be exempt from the requirement that all meeting materials of the Board shall be made publicly available.

(6) The Board establishes the rules of procedure. In the rules of procedure the Board may establish a procedure for arranging board meetings. In the rules of procedure, the Board shall establish rules pertaining to quorum. The Vice-Chancellor, the Pro-Vice-Chancellor and the University Director participate in board meetings without the right to vote.

(7) The Vice-Chancellor puts administrative support at the disposal of the Board.

6. The Board shall consist of nine members and be formed in the following manner:

1.   Five external members.

2.   One member elected by and from among teachers and the academic staff of the university including employed PhD students (election group I).

3.   One member elected by and from among the technical and administrative staff (election group II).

4.   Two members elected by and from among the students at the university (election group III). (2) The Board elects a Chairman and a Deputy Chairman from among the external members.

7. The members of the Board shall contribute jointly to enhancing the strategic operation of the university with their experience and insight into degree courses, research, conveyance and transfer of knowledge as well as the tasks of the university pursuant to 2(4) of the Danish University Act. The members shall also strive to improve the standards and relevance of handling the key tasks of the university, cf. 12(2) of the Danish University Act.

(2) The external members are appointed in a personal capacity, and they will act as bridge-builders and ambassadors for the university with a view to strengthening the social credibility and support of the university. Furthermore, they must be experienced in management, organisation and finance, including the assessment of budgets and accounts, cf. 12(3) of the Danish University Act

8. The external members of the Board are appointed by the Board of Representatives as follows:

The Chairman and the Deputy Chairman of the Board of Representatives and the Chairman and the Deputy Chairman of the Board constitute a joint Committee tasked with appointing the external members of the Board. The nomination shall be subject to the approval of the Board of Representatives, cf. 10(2) and in accordance with 12(2) and (3) of the Danish University Act. Disclosure of procedure, profile and qualifications of the new candidate members is to be ensured so that everyone has the opportunity to nominate candidates to the joint committee.

(2) The external members are appointed for a period of four years. An external member may be on the Board for no longer than eight years spread over two or more appointment terms. The appointment terms need not be in succession. In the case of a member’s continued absence before the end of the term, a new member may be appointed for the rest of the term.

9. The term of office for the members elected from among the academic staff and the teaching staff (election group I) and for members elected from among the technical and administrative staff (election group II), cf. 6(1)(i) and (ii) and (iii) is four years. Members can be re-elected. In the case of a member’s continued absence before the end of the term, a supplementary election may be held, and a new member may be elected for the rest of the term.

(2) The term of office for members elected from among the students (election group III), cf. 6(1)(iv) is two years. Members can be re-elected. In the case of a member's continued absence before the end of the term, a supplementary election is held for the rest of the term if no substitute member has been co-opted.

(3) Election according to (1) and (2) takes place in accordance with the rules established by the Board, cf. 43.

The Board of Representatives

10. The Board of Representatives discusses the research, degree courses and other activities of the university and reports on these to the management and the Board.

(2) The Board of Representatives appoints the external members of the Board upon the recommendation of the joint Committee, cf. (3).

(3) The Chairman and the Deputy Chairman are members of the Board of Representatives, cf. 8. The joint committee makes the recommendation, cf. 12(4) of the Danish University Act.

(4) The Board of Representatives shall liaise with the collaborators of the university, the business community, the public sector and the cultural sector both regionally and internationally. The Board of Representatives shall follow the activities and the development of the university and be kept informed of matters that are significant to the university.

(5) The Board of Representatives has the right to make statements to management and to the Board regarding all matters pertaining to the activities of the university.

11. The Board of Representatives consists of 40 members to be appointed as follows:

1.   One representative is appointed by the Region of Southern Denmark, and one representative is appointed by Region Zealand.

2.   The mayors of the municipalities of Sønderborg, Esbjerg, Kolding, Slagelse and Odense respectively are appointed as representatives.

3.   33 representatives are appointed by the Board of Representatives. This shall ensure a balanced representation of the business community, the cultural sector, educational institutions and public authorities, including the Region of Southern Denmark. The composition is to reflect the regional roots and the international orientation of the university.

(2) The members of the Board of Representatives are appointed for a term of four years, and re- appointment may occur. In case of a member's continued absence, a new member is appointed.

(3) The Board of Representatives elects a Chairman and a Deputy Chairman from among its members.

(4) The members of the Board, the members of the Executive Board, the Chairmanship of the

University Council and student members of the University Committee attend meetings as observers. (5) The Vice-Chancellor puts administrative support at the disposal of the Board of Representatives.

(6) Within the framework of the standard rules of procedure, the Board of Representatives draws up the rules of procedure for subsequent approval by the Vice-Chancellor.

The Managers

The Vice-Chancellor

12. The Vice-Chancellor undertakes the day-to-day management of the university within the framework established by the Board, cf. 14(1) of the Danish University Act. The other members of top management, Deans, Heads of Department, the Heads of the PhD School and Study Board Chairmen undertake their duties by authority of the Vice-Chancellor as set out in 14(1) of the Danish University Act.

(2) The Vice-Chancellor is authorised to represent the university except in decisions pertaining to real estate, cf. the Danish University Act 14(10)

(3) The Vice-Chancellor names assistant professors and awards honorary doctorates.

(4) The Vice-Chancellor lays down rules on disciplinary measures for students.

(5) The Vice-Chancellor shall keep the Board and the employees of the university and the students informed about important matters and decisions of general public importance.

(6) The Vice-Chancellor prepares and submits proposals for standard rules of procedure for Board approval. The Vice-Chancellor approves the order of procedure of the Collegial Bodies.

(7) The Vice-Chancellor prepares proposals for the Board regarding:

1.  The strategy and objectives of the university. Once the Board has established such guidelines, the Vice-Chancellor uses them to take the university forward.

2. The university statute and amendments to them, cf. 3(3)(iii).

(8) The Vice-Chancellor must approve all external collaborations binding the university, cf. the Danish University Act 14(11).

(8) The Vice-Chancellor presents the budget for adoption by the board and signs the annual report, cf. 14(8) of the Danish University Act.

(9) The Vice-Chancellor lays down the internal organisation of the university within the framework established by the Board, cf. 14(7) of the Danish University Act.

(10) The Vice-Chancellor makes recommendations to the Board regarding appointment and dismissal of senior management, cf. the Danish University Act 14(3)

(11) In special cases, the Vice-Chancellor may dissolve Collegial Bodies and take over their responsibilities as set out in 14(12) of the Danish University Act.

13. On the recommendation of the Dean, the Vice-Chancellor forms one or more Advisory Boards in each faculty. The Advisory Board consists of external members, for instance from private and public companies, relevant organisations and institutions and graduates from the relevant courses. Taken as a whole the members must be experienced in and have knowledge of the educational and employment fields that the courses give access to. The actual composition may vary between the faculties.

(2) The university shall ensure that a dialogue exists between the Advisory Board and the university regarding the quality of the courses and their relevance to society. The university shall involve the Advisory Board in the development of new and existing courses and in the development of new forms of teaching and examination.

(3) Furthermore, the Advisory Board may make statements and recommendations to the university regarding all matters pertaining to the educational field. The Advisory Board shall make statements regarding all matters that are presented to the Advisory Board by the university.

(4) Advisory Boards may be formed in accordance with (1) in partnership with other universities.

14. The Vice-Chancellor manages all employees at the university; this includes the ability to appoint and dismiss the employees; however, see 4(5).

(2) The Vice-Chancellor appoints the Deans.

(3) For the purpose of appointing a Dean, a Committee is formed by the Vice-Chancellor representing the relevant main field of activity. The Vice-Chancellor chairs the Committee. The Committee must consist of academic employees, the technical and administrative staff and the students as appointed by the representatives of the respective groups in the Academic Council and possibly also appointed by the Vice-Chancellor.

(4) The Committee shall draw up the job advertisement and submit it for approval by the Vice- Chancellor. The Committee shall ensure the professional and managerial skills of the Dean as set out in 14(4) of the Danish University Act. In evaluating whether an applicant is a recognised researcher, it is a requirement that the applicant must have carried out academic research for a number of years and that the applicant must have been assessed as qualified by an expert panel in connection with an application for a lectureship at a university, a senior research position at a governmental research institution or a similar position at a foreign research institution, cf. 2(1) of the Danish Act on the Research Advisory System, etc. If a potential candidate does not already hold a professional assessment such as this, the Vice-Chancellor shall form an Assessment Committee to assess whether the applicant's academic activities and production may qualify the applicant as a recognised researcher. If, however, the Committee mentioned in (3) holds the same qualifications as those required of an Assessment Committee, the Committee may assess the applicant.

(5) The position of Dean is advertised in accordance with the relevant rules on the advertisement of government appointments. After the deadline for applications, the Committee reviews the applications and selects a number of applicants for interview. Based on the interview, the Committee reports to the Vice-Chancellor and states which of the qualified researchers meet the requirements in 14(4) of the Danish University Act and which do not.

(6) The Vice-Chancellor appoints the Deans based on the report of the Committee. Prior to appointing an applicant, the Vice-Chancellor may interview one or several of the applicants and obtain further information about them. The Vice-Chancellor may make a request to the Committee that the position be re-advertised if the Vice-Chancellor does not wish to appoint on the basis of the report presented.

(7) The Vice-Chancellor may terminate the Dean's employment in accordance with the rules agreed with and stipulated by the Danish Ministry of Finance, cf. 29 of the Danish University Act.

Pro-Vice-Chancellor

15. The Pro-Vice-Chancellor supports the Vice-Chancellor in the day-to-day management in agreement with the Vice-Chancellor.

(2) The Pro-Vice-Chancellor acts as substitute if the Vice-Chancellor is absent for a longer period of time. His authority shall, however, be limited to decisions that are necessary to the operation of the university.

(3) The Pro-Vice-Chancellor is appointed and dismissed by the Board following the recommendation of the Vice-Chancellor, cf. 4(5).

The University Director

16. The University Director is authorised by the Vice-Chancellor to manage the administration of the university and undertake legality control.

(2) The University Director is appointed and dismissed by the Board following the recommendation of the Vice-Chancellor, cf. the Danish University Act 4(5)

The Dean

17. The faculty is managed by a Dean, who is appointed by the Vice-Chancellor, cf. 14(2). The Dean's performance of the duties, as referred to in 17 - 20 and 37, rests on a delegation letter from the Vice-Chancellor. The Dean must be a recognised researcher within one of the subject areas of the faculty and be experienced in and have knowledge of education, management and the

interaction of a university with the external environment. The Dean represents the faculty internally in dealing with other university authorities, and the Dean represents the faculty externally.

(2) The Dean is responsible for the research and teaching of the faculty. In collaboration with the Heads of Department and the Heads of Studies, the Dean shall safeguard the link between research and education in the main fields of activity, the quality of courses and teaching as well as the cross- disciplinary quality development of education and research within the main field and within the tasks of research-based consultancy.

(3) The Dean ensures an on-going and structured dialogue and contact with advisers and graduated candidates about the content of the courses, its profile, quality and relevance. The Dean shall secure a binding collaboration with other universities about education.

(4) The Dean establishes a budget and an allocation of funds for the faculty within the framework of the approved total budget of the university. It is the responsibility of the Dean that the funding available to the faculty is utilised in accordance with the premises on which the grants were founded.

(5) The Dean approves the curriculum following the recommendation of the Academic Study Board and upon relevant hearing.

(6) The Dean shall make sure that the employees of the faculty and the students are informed about important matters and decisions and matters that are important in relation to the development and the operation of the faculty, cf. 32(3)

18. The Dean is responsible for managing the employees of the faculty and may appoint and dismiss them as further directed by the Vice-Chancellor cf. 14(1), 17(1) and 18(7).

(2) The Dean appoints and dismisses a Head of Department for each department, cf. 45(1)

(3) For the purpose of appointing a Head of Department, a Committee is formed which represents the department in question. The Dean chairs the Committee. The Committee must consist of academic employees and teachers, the technical and administrative staff and the students of the department as appointed by the representatives of the respective groups in the Department Committee and possibly also appointed by the Dean.

(4) The Committee draws up a job advertisement and submits it for approval by the Dean. The Committee shall ensure the professional and managerial skills of the Head of Department as set out in 14(4) of the Danish University Act. In evaluating whether an applicant meets the requirement of being a recognised researcher, it is a requirement that the applicant must have carried out academic research for a number of years and that the applicant must have been assessed as qualified by an expert panel in connection with an application for a lectureship at a university, a senior research position at a governmental research institution or a similar position at a foreign research institution, cf. 2(1) of the Danish Act on the Research Advisory System, etc. If a potential candidate does not already hold a professional assessment such as this, the Dean shall form an Assessment Committee to assess whether the applicant's academic activities and production may qualify the applicant as a recognised researcher. If, however, the Committee mentioned in (3) holds the same qualifications as those required of an Assessment Committee, the Committee may assess the applicant.

(5) The position is advertised in accordance with the rules applicable on the advertisement for government appointments. After the deadline for applications, the Committee reviews the applications and selects a number of applicants for interview. Based on the interview, the Committee reports to the Dean stating which of the qualified applicants meet the requirements and which do not, cf. 14(4) of the Danish University Act.

(6) The Dean appoints the Head of Department on the basis of the Committee's report. The Dean may obtain further information about the applicants and may invite them for an interview. If the Dean does not wish to appoint based on the report of the Committee, the Dean may make a request to the committee that the job be re-advertised.

(7) The Dean may terminate the employment of a Head of Department in accordance with the rules agreed with and stipulated by the Danish Ministry of Finance, cf. 29 of the Danish University Act.

(8) Like other managers of academic units, the Heads of Department who are responsible for tasks pertaining to research-based consultancy, cf. 2(4) of the Danish University Act, shall be recognised researchers. Furthermore, they shall be experienced in and have knowledge of carrying out tasks as set out in 2(4) regarding research-based consultancy. These Heads of Department represent the faculty to the world outside and they are authorised by the Vice-Chancellor to undertake the day-to- day management of the faculty.

19. The Dean establishes and closes PhD Schools. The Dean appoints and dismisses a Head of the PhD School for each PhD School. The Head of the PhD School shall be a recognised researcher, cf. 2(1) of the Danish Act on the Research Advisory System, etc. and be experienced in and have knowledge of the PhD course. The procedure for appointing the Head of the PhD School shall ensure that he or she has professional and managerial credibility.

20. The Dean forms and dissolves Academic Study Boards cf. 42, and approves Chairmen and Deputy Chairmen of the Academic Study Boards, cf. 41(1) of the Danish University Act. Academic Study Boards may be formed for particular courses or branches of study.

(2) The Dean appoints and dismisses the Heads of Studies following a recommendation from the relevant Academic Study Board. The Dean shall ensure that the proposed candidates hold the professional qualifications and have the managerial skills required for the position of Head of Studies.

(3) If the Dean cannot endorse the recommendation of the Academic Study Board regarding the appointment of a Head of Studies, the Dean must explain the grounds for his decision to the Academic Study Board and request a new recommendation.

(4) The Dean defines the area of responsibility for the Heads of Studies in relation to the Academic Study Board structure.

Head of Department

21. The Head of Department undertakes the day-to-day management of the department. The Head of Department’s performance of the duties as referred to in 21 and 22 rests on a delegation letter from the Dean. The Head of Department must be a recognised researcher within one of the educational fields of the department and must have teaching experience and experience in education to the relevant extent, cf. 14(4) of the Danish University Act. The duties of the Head of Department include among other things the planning and distribution of tasks to the employees of the department.

(2) The Head of Department lays down the strategy and the evaluation of research within the given framework. The Head of Department must strive for a productive and stimulating working environment in the department. Within the scope of the Danish University Act, the Head of Department must ensure that the researchers have academic freedom so that the foundation for the formulation of research strategies of the department, the faculty and the university is efficiently ensured.

(3) The Head of Department shall ensure the quality and the coherence of the research and of the teaching of the department.

(4) The Head of Department is responsible for the teaching of the department and must ensure that the teaching delivered is both relevant and qualified. The Head of Department shall ensure that the teaching of the department is delivered in the best possible way academically, pedagogically and didactically. The Head of Studies and the Academic Study Boards shall be included to ensure the aforementioned.

22. The Head of Department has by authority the responsibility for managing the employees of the department. The Head of Department may direct the employees to perform certain duties, including which courses, modules and courses the employee in question will teach; see, however, 14(6) of the Danish University Act.

(2) Within the framework of the budget for its main field of activity, the Head of Department makes a budget and a distribution of funds for the department. The Head of Department may manage the department’s resources within this framework.

(3) The Head of Department shall be informed about additional jobs of employees in accordance with the university rules in this regard. If employees engage in externally financed research projects, the Head of Department must be informed and approve this.

(4) The Head of Department may appoint Deputy Heads of Department and Research Centre Directors and other persons to take on management duties, research assignments or other special functions.

The Head of Studies

23. It is the responsibility of the Head of Studies to manage the practical planning of the teaching, the tests and other forms of evaluation that form part of the examinations in co-operation with the Academic Study Board(s). The Head of Studies approves thesis statements and the submission deadline for the Master's thesis and, in relation to this, a supervision plan for the student.

(2) The Head of Studies shall requisition teaching from relevant departments pursuant to the decision of the Academic Study Board.

(3) The Head of Studies together with the Academic Study Board shall collaborate with the relevant Heads of Department and follow up on the evaluation of courses and teaching. Furthermore, the Head of Studies together with the Academic Study Board shall ensure on-going evaluation of the teaching under the responsibility of the relevant Heads of Department.

(4) A Head of Studies who is not the Chairman of the Academic Study Board attends the meetings of the Academic Study Board as an observer.

The Executive Board

24. The Vice-Chancellor, the Pro-Vice-Chancellor, The University Director, the Deans and possibly other representatives of management appointed as directed by the Vice-Chancellor constitute the Executive Board at University of Southern Denmark.

(2) The Executive Board shall implement the strategy and objectives of the university within the framework provided by the Board and at the discretion of the Vice-Chancellor.

The Collegial Bodies in General

25. In this statute a Collegial Body means the University Councils, Academic Councils, Department Council, PhD Board and Academic Study Boards.

(2) Employees at the university have a professional duty to enter into the Collegial Bodies if they are elected or appointed. Furthermore, it is incumbent on staff to accept election as Chairman or Deputy Chairman of the Board of Studies, the nomination for Head of Study, cf. 20(1) and (2), the nomination for Head of the PhD School and the nomination for Chairman of a PhD Board, cf. 37.

(3) The members of the Collegial Bodies must attend the meetings thereof.

26. When a member forfeits his/her eligibility for election or resigns during the term or is declared incompetent, or when a member is absent due to a study tour, illness or for similar reasons is unable to participate in the activities of a Collegial Body, the Collegial Body will co-opt a substitute. The Collegial Body alone decides whether grounds for a substitute exist.

(2) If no member has been co-opted or appointed as a substitute for the member in question, a supplementary election is held in accordance with the rules for this.

(3) The Vice-Chancellor may in exceptional cases appoint a member or a substitute to serve the rest of the term following the recommendation of the representatives of the relevant election group in the Collegial Body.

27. A member of a Collegial Body shall be excluded from negotiations and voting relating to matters in which s/he has a vested interest. The members must inform the Collegial Body of circumstances that disqualify the member or may give rise to doubt as to his/her impartiality. Then the Collegial Body determines whether the member in question shall step aside while the matter is discussed and whether to call in a substitute.

28. The Collegial Bodies perform their function at meetings. If agreed by all members, matters may be settled in writing.

(2) The Collegial Bodies form a quorum when at least half of the members are present. Decisions are passed with a simple majority of votes among the members present. In the event of an equal distribution of votes, the Chairman casts the deciding vote. However, this is not the case in Academic Study Boards, where such a proposal is dropped unless, out of regard for teaching, it is essential to the activities of the university. Such a proposal is then put to the Dean.

(3) The meetings of the Collegial Bodies are open to the public, unless it is deemed necessary, due to the nature of the matter or other circumstances, that the matter be discussed behind closed doors.

29. The members of the Collegial Bodies are bound to observe professional confidentiality regarding information that they acquire by virtue of their membership and which must be kept confidential due to the nature of the matter. The duty of professional confidentiality shall not cease with the membership of the body in question.

(2) The Vice-Chancellor and the rest of the management are bound by the same rules on disqualification as members of the Collegial Bodies, cf. 3 of the Danish Public Administration Act.

(3) Moreover, the rules applying to the public administration apply to employees, managers, members of the Board and members of the Collegial Bodies, cf. 1 and 2 of the Danish University Act.

The Collegial Bodies

The University Council

30. A University Council is formed in order to include the employees and the students in significant decisions about day-to-day management.

(2) The University Council is charged with discussing and advising the executive board about university politics, including:

1.   The development work of the university and the strategy for research, education and knowledge transfer.

2.   The development contract of the university.

3.   The organisation of the university in relation to research and degree courses.

4.   The quality assurance of the university.

5.   Finances and budget, including external funding, etc.

6.   Employment policy.

7.   The physical and social surroundings of employees and students.

8.   Student environment and well-being, including drop-out rate and projects on improving the circumstances of the students.

9.   Management decisions.

31. The University Council meets at least twice per semester and additional meetings may be called. (2) The University Council consists of 12 members who elect a Chairman from among the academic members. The Chairman must be a recognised researcher. The Deputy Chairman must be a student.

(3) The Chairmen of the five Academic Councils and the Vice-Chancellor are ex officio members. (4) Three members are elected from among the technical and administrative staff and three members from among the students.

(5) The term of office is four years for staff and two years for students. The terms of office may be renewed.

(6) The rest of the Executive Board attend the meetings.

(7) The Vice-Chancellor puts administrative support at the disposal of the University Council, and the University Council draws up the rules of procedure within the framework of the standard rules of procedure for subsequent approval by the Vice-Chancellor.

The Academic Council

32. In each faculty an Academic Council is formed to undertake the tasks as set out in 15 of the Danish University Act and with a view to including the employees and the students in significant decisions at faculty level.

(2) The Academic Councils have the following duties:

1.   Awarding PhDs and doctorates.

2.   Making recommendations to the Vice-Chancellor or the person authorised by the Vice- Chancellor about the composition of professional committees to assess applicants for academic positions.

3.   Making statements to the Vice-Chancellor or to the person authorised by the Vice- Chancellor about the internal distribution of funding.

4.   Making statements to the Vice-Chancellor or to the person authorised by the Vice- Chancellor about key strategic research and educational fields and plans for knowledge transfer.

5.   Making statements about all academic matters of significant importance to the activities of the university. The Academic Council is obligated to discuss academic matters as presented by the Vice-Chancellor.

(3) In addition, the Academic Council must discuss and advise the management of the faculty in matters relevant to the development of the faculty, its organisation and finances. This includes:

1.   The development work of the faculty and the strategy for research, education and knowledge transfer.

2.   The faculty's contribution to the development contract of the university.

3.   The organisation of the faculty.

4.   The quality assurance of the faculty.

5.   Finances and budget.

6.   The employment policy in relation to research and education.

7.   The physical and social surroundings of employees and students.

8.   Student environment and well-being, including drop-out rate.

9.   Management decisions.

(4) The Academic Council meets at least twice per semester.

33. The Academic Council is made up of five academic employees, three students and the Dean. In addition, three technical and administrative employees attend the parts of the meetings dedicated to non-academic matters that are attributed to the Academic Council pursuant to the Danish University Act. Therefore, in handling the matters set out in 32(2), the technical and administrative employees attend the meeting as observers.

(2) The five academic employees are elected from among the academic staff of the faculty; at least three of the academic employees must be recognised researchers. A Chairman of the Academic Council is elected from among the recognised researchers.

(3) The three technical and administrative employees are elected by and from among the technical and administrative staff of the faculty. The three representatives of the students are elected from among the students of the faculty.

(4) Following a recommendation of the Heads of Studies, the Dean appoints a representative of the Heads of Studies to attend the meetings as an observer.

(5) The term of office is four years for staff and two years for students. The terms of office may be renewed.

(6) Administrative support is put at the disposal of the Academic Council by the Dean, and the Academic Council draws up the rules of procedure within the framework of the standard rules of procedure.

Department Council

34. A Department Council is formed in order to include the employees and the students in significant decisions at department level.

(2) The Department Council must discuss and advise the management of the department in matters that are relevant to the development of the department, its organisation and finances. These include:

1.   The professional development work of the department and the strategy for research, education and knowledge transfer.

2.   The contribution of the department to the strategy and development work of the faculties.

3.   The organisation of the department in relation to the research and degree courses of the faculty.

4.   The quality assurance of the department.

5.   Finances and budget, including external funding, etc.

6.   The employment policy in relation to research and courses of the faculty.

7.   The physical and social surroundings of employees and students.

8.   Student environment and well-being.

9.   Management decisions.

(3) The Department Council meets at least twice per semester.

35. The Department Council is made up of 12 members. The Head of Department is an ex officio member.

(2) Five members are elected from among the academic employees of the department, and at least three of these must be recognised researchers. The Head of Department is the Chairman of the Department Council, and a Deputy Chairman is elected from among the recognised researchers of the committee. Together they constitute the chairmanship responsible for the agenda, the minutes and follow-up.

(3) Three members are elected from among the technical and administrative staff of the department and three members from among the students.

(4) The term of office is four years for staff and two years for students. The terms of office may be renewed.

(5) In special cases the Vice-Chancellor may give dispensation from (1)-(3) following a discussion in the Academic Council.

(6) Administrative support is put at the disposal of the Department Council by the Head of Department, and the Department Council draws up the rules of procedure within the framework of the standard rules of procedure.

PhD Board

36. The PhD board has the following duties:

1.   Recommending a candidate among the academic employees of the PhD Board for the position of Chairman and recommending a potential Deputy Chairman among the students of the PhD Board to the Dean.

2.   Recommending the composition of the Assessment Committees to the Dean.

3.   Approving PhD courses.

4.   Drawing up proposals to the Head of the PhD School for internal guidelines of the PhD School, including academic supervision.

5.   Making statements to the Head of the PhD School about assessment of the PhD courses and academic supervision, including international assessments of the PhD Schools.

6.   Approving the merit applications, including preliminary approvals and exemptions.

7.   Making statements in all matters of significance to the PhD courses and academic supervision as presented by the Dean

37. The PhD Board is made up of a number of members elected by and from among the academic staff and teachers (election group I) and an equally large number of members elected by and from among the PhD students (election group III), a total of no less than six and no more than 12 members. The number of members is established by the Dean.

(2) No more than six members are elected as representatives of the PhD students. If the teachers are represented by less than six members, a corresponding lesser number of PhD students are elected. (3) The term of office is four years for members elected in election group I and one year for members elected in election group III.

Academic Study Board

38. The Academic Study Board is responsible for the planning, the delivery and the development of degree courses and teaching.

(2) The Academic Study Board draws up proposals to curricula and amendments hereto and forwards these for the approval of the Dean following a hearing in the department(s) affected, cf. 46.

(3) The Academic Study Board shall be given the opportunity to make statements about proposed amendments to both existing and new Danish Ministerial Orders concerning Undergraduate and Postgraduate studies at Danish Universities (Uddannelsesbekendtgørelsen). The Academic Study Board shall be given the opportunity to make statements about general exam rules, marking, teaching and merit as well as all matters of significance to degree courses and teaching. Furthermore, the Academic Study Board shall discuss matters relating to degree courses and teaching as presented by the Vice-Chancellor or the person authorised by the Vice-Chancellor.

(4) The Academic Study Board shall approve the Head of Studies’ plan for teaching, tests and other methods of assessment included in the exam.

39. The Academic Study Board shall ensure that the individual parts of the study are coordinated so that the individual modules or disciplines are not subject to amendments to an unreasonable extent. The Academic Study Board shall also ensure that the delivered teaching and the examination requirements are commensurate with the objectives of the course and the specified exam regulations.

(2) The Academic Study Board shall quality assure and develop the quality of degree courses and teaching; this includes involvement in the evaluation of degree courses and teaching and ensuring that a follow-up on the evaluation is conducted.

40. The Academic Study Board approves applications for credit transfers including preliminary approvals. Within the general guidelines, the Academic Study Board may give dispensation from the Danish Ministerial Order concerning Undergraduate and Postgraduate studies at Danish Universities (Uddannelsesbekendtgørelsen) in accordance with its rules, and the Academic Study Board may give dispensation from the provisions of the curriculum within the framework of the Danish ministerial order mentioned above.

41. The Academic Study Board elects a Chairman (election group I) and a Deputy Chairman (election group III) from among its members. The Deputy Chairman participates in planning the work of the Academic Study Board. The election of a Chairman and Deputy Chairman is subject the Dean's approval, cf. 20(1).

(2) The Academic Study Board establishes the rules of procedure within the framework of the standard rules of procedure. The rules of procedure are subject to the approval of the Vice- Chancellor.

42. The Academic Study Board is made up of a number of members elected from among the academic staff and teachers (election group I) and an equal number of members elected from among the students (election group III). A total of no less than four and no more than ten members is to be elected by and from among election group I and election group III respectively, cf. 20(1).

(2) No more than five members are elected from among the academic staff and teachers, teaching in the area of the Academic Study Board in question. Of the five members, only one member can be elected outside of the group of full-time academic staff.

(3) No more than five members are elected as representatives of the students. If the teachers are represented by fewer than five members, correspondingly fewer students are elected.

(4) The term of office for members elected in election group I is four years and one year for members elected in election group III.

(5) Election is held in accordance with the rules laid down by the Board pursuant to 44.

Election

43. Rules on exercising the right to vote and to hold elections are adopted by the Board. In the rules of election it shall be ensured that the employees, including PhD students and the students at the various campuses of the university, are given the right to vote in the respective elections to the Collegial Bodies in accordance with the rules of the Danish University Act. In order to be eligible for election and hold the right to vote, the employees of election groups I and II shall continue to be full-time employees as directed by the Board.

(2) The Vice-Chancellor forms an election committee made up of representatives of the academic staff and the teachers, the technical and administrative staff and the students.

(3) The election committee manages the planning and conduct of elections and ensures that the rules on these are observed.

Financial Matters

44. The fiscal year follows the calendar year. At the end of the fiscal year, the annual accounts are prepared. This includes a profit and loss statement, a balance sheet and fixed asset movement schedule. The accounts are signed by the board and by the Vice-Chancellor.

(2) The accounts are audited by Rigsrevisionen pursuant to current legislation, cf. 28 of the Danish University Act.

The Departments and Special Institutes

The Department

45. Research is normally conducted at one or several departments. The departments deliver teaching as requisitioned by the Head of Studies.

(2) The Dean employs a Head of Department of each department, cf. 21.

Special Institutes

46. On 1 January 2004 the Institute of Border Region Studies was annexed by the university as part of the Faculty of Business and Social Sciences. The institute does research and completes research- based accounts within the key tasks of the faculty. The institute performs Denmark's obligations in the European Council's Framework Convention of 1995 for the Protection of National Minorities, especially article 12(1) of the aforementioned framework convention on the research aspect and the obligations in the European Charter for Regional or Minority Languages (Sprogpagten).

(2) The institute has a particular management form, whereby it is managed by an employed Director, who also serves as Head of Institute, and by a Board. The Director undertakes the day-to- day management of the institute.

(3) The Board is made up of five members, including a Chairman and a Deputy Chairman, who are all appointed by the Dean of the Faculty of Business and Social Sciences. Two of the members are appointed subject to the recommendation of the Chairman of the Region of Southern Denmark (Region Syddanmark). One member is appointed subject to the recommendation of the employees of the institute.

(4) The Deputy Chairman of the Board is appointed by the Dean from among the representatives recommended for the Board by the Chairman of the Region of Southern Denmark.

(5) The Board is appointed for a period of four years. The members may be reappointed.

(6) The annual plans and budgets for the institute shall be presented to the Board, which also discusses general issues and matters of principle pertaining to the institute. Furthermore, the Board acts as the link to the Region of Southern Denmark. The Board acts as advisory group to the Director, i.e. the forum in which the Director may obtain advice and discuss his or her plans. The Board shall adopt its rules of procedure.

(7) The Director attends board meetings as a non-voting member and the institute acts as secretariat to the Board.

(8) The institute is also subject to the rules governing institutes at University of Southern Denmark pursuant to the Danish University Act, this statute and any additional rules applying to the university.

47. The Institute of Forensic Medicine is governed by Bekendtgørelse om de retsmedicinske institutter (A Danish ministerial order on departments of forensic medicine at Danish universities), but the institute is encompassed by this statute to the extent that the Ministerial Order does not deviate from this statute.

48. Danish Centre for Rural Research is a centre of the Faculty of Business and Social Sciences. The activities of the centre are governed by a special statute according to which a Centre Board is formed. Among other things, this Board is responsible for recommending a Head of Centre, negotiating performance contracts and co-operation agreements and approving working schedules, the budget and the annual report.

49. On 1 January 2007 the National Institute of Public Health was taken under the wing of the university as part of the Faculty of Health Sciences. The activities of the institute are governed by a special statute, whereupon a Board is formed. Among other things, this Board is responsible for negotiating performance contracts and co-operation agreements and approving working schedules and the annual report.

Commencement

50. This statute comes into force on the approval of the Minister.

Pursuant to 36 of the Danish University Act, the following exemption clauses apply to University of Southern Denmark:

Pursuant to 26(3) under exceptional circumstances the Vice-Chancellor is empowered to undertake the mentioned appointment.

This statute has been approved by the Board on 31 January 2012.

Copenhagen, on the: Lars Nørby Johansen

Chairman of the Board

 

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