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Illness and exams

If you are prevented from sitting an exam because of illness, your examination attempt is cancelled, and you may take a makeup exam. The same applies if you have been exposed to a so-called 'unforeseen event', including death in your family.

Your commitments
However, you need to comply with a number of requirements in order to fall under the regulations about examination attempts and makeup exam.

Ill before an exam
If, because of illness, you are prevented from taking an exam for which you are registered, you must do as follows

  1. Immediately, and absolutely no later than on the day of the exam, consult a doctor in person (this must be evident of the medical documentation).
  2. Provide medical documentation for your illness in the form of a doctor's certificate. The certificate must include the date or period of your illness and it must be evident that you have contacted a doctor no later than on the day of the illness. Please note that you must pay for the doctor's certificate
  3. As soon as possible, and no later than one month after the examination date, submit the doctor's certificate to Registration & Legality. In order to do so please use www.sdu.dk/spoc

It is important that you are aware that it is your responsibility to provide the doctor's certificate in due time. This means that you have to inform the doctor that you need immediate help.

If  Registration & Legality receives your report that you are ill and the doctor's certificate on time, your exam will be cancelled and will not count as an examination attempt. You may take a makeup exam in accordance with the current regulations (see below).

Ill during the exam
If you fall ill during an oral exam, you must inform the examiner.

If you fall ill during a written exam, you and an invigilator must sign a statement that the exam has been interrupted because of illness. You must not hand in any kind of exam paper. If you do, this may result in your exam attempt being void.

If you fall ill when preparing a take home assignment - e.g. a 24 hour assignment, you must contact your study programme secretariat immediately. After this, it will be decided whether the exam has been interrupted because of illness, or whether a deadline extension for the submission of the take home assignment will suffice.

You must personally consult a doctor immediately after you have left the exam room or interrupted the take home assignment - i.e., on the same day.

You have to provide medical documentation for the illness in the form of a doctor's certificate. You must immediately, and not later than one month after the examination date, submit or send the doctor's certificate to Registration & Legality. You need to pay for the issue of the doctor's certificate.

It is important that you are aware that it is your responsibility to provide the doctor's certificate in due time. This means that you have to inform the doctor that you need immediate help.

If Registration & Legality receives on time your report that you are ill and the doctor's certificate, your exam will be cancelled and will not count as an examination attempt. You may take a makeup exam in accordance with the current regulations (see below).

Exposed to an unforeseen event
If you are exposed to an unforeseen event which prevents you from taking an exam for which you are registered, you must, as quickly as possible, inform Registration & Legality. Registration & Legality makes a concrete assessment in the individual case regarding the degree to which the event falls under the regulations concerning illness. The academic Study Board can be involved in the case if there is disagreement about Registration & Legality's assessment.

If the event is acknowledged to fall under the regulations concerning illness, your exam will be cancelled and will not count as an examination attempt. You may take a makeup exam in accordance with the current regulations (see below).

Makeup exam
If you have been prevented from taking an ordinary exam because of illness or because of an unforeseen event, you may take a makeup exam in accordance with the current regulations.

If you are enrolled in a study programme that conducts examination in the winter and/or summer, and if you have sat an ordinary exam without passing this, you may take a re-examination in the same examination period or immediately after this. The University provides re-examinations no later than February and/or in August.

If you are enrolled in a study programme that does not only conduct examination in the winter and/or summer, but also in the autumn and the spring, such as degree programmes with quarter structure, and have you sat an ordinary exam without passing this, you may take a re-examination as soon as possible. The University provides re-examinations within a period of 6 months after the ordinary exam.

You need, as mentioned, to have sat the ordinary exam, i.e., used an examination attempt, in order to be able to take a re-examination.

If you have sat a NON-ordinary exam – i.e., a re-examination/makeup exam - without passing it, you may take the next ordinary exam.

You need to be aware that many degree programmes conduct ordinary exams once a year – i.e., at the end of the courses. If you do not take a re-examination you will have to wait almost a full year, before you can take the ordinary exam again. You can always get help and guidance by your department on exam dates and on how to act in your particular situation.

You are responsible for the re-examination registration yourself. Therefore, you must be aware of the registration deadline. You are advised to keep informed, via the student self-service system, on whether your registration has been recorded.

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