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Holidays

Holiday rules

  • Do I get paid during my holidays?
  • How do I get paid during my holidays?
  • How many holidays am I entitled to?
  • Concurrent holidays
  • Do I have to take unpaid holidays?
  • Do I accumulate holidays if I do not take my paid holidays?
  • What happens if I´m prevented from taking my holidays?
  • Leaving Denmark
  • Staying in Denmark after the end of employment at SDU

Do I get paid during my holidays?
As a new employee from abroad you will not yet have earned the right to any paid holiday for a period ranging from the first five months (if your employment starts on 1 December) to the first year and four months (if your employment starts on January 1) of your employment depending on the commencement date of your employment. If you wish to pay for your holidays yourself until then, you earn the right to unpaid holidays as described below.

How do I get paid during my holidays?
Permanently employed monthly-paid staff who have earned the full right to paid holiday, while employed at SDU are paid their usual salary during the holidays.

In addition to this you will receive a holiday supplement of 1½ % of the salary earned during the qualification year. The holiday supplement is usually paid with the monthly wages for April.

How many holidays am I entitled to?
You earn the right to 2.08 paid holidays with every month of employment during the calendar year from 1 January to 31 December (the qualification year).

Uninterrupted employment during the entire qualification year gives you the right to 25 paid holidays corresponding to 5 weeks holiday.

In addition to the five weeks you earn 5 special paid holidays corresponding to 0.42 days with every months of employment.

Employment during the entire qualification year will earn you a total of 6 weeks paid holiday.

For more information about the holiday rules.

For more information about planning the holiday etc.

Concurrent holidays
SDU may enter agreements on concurrent holidays with the following foreign employees in temporary and permanent positions appointed after 1 January 2014:

  • PhD students
  • Research assistants
  • Postdocs/assistant professors, researchers, associate professors, senior researchers, professors and professors with special responsibilities in the job structure for academic staff at universities
  • Heads of departments

A concurrent holiday can be held at the same time as it is being accrued.

All accrued holidays must be held no later than three years after the end of the month in which it was earned. If not, employees forfeit their right to this holiday.

Employees may be covered by the rules on concurrent holiday for up to five years (60 months).

Further information about concurrent holiday. 

Do I have to take unpaid holidays?
No, if you have not earned the right to paid holiday, you are under no obligation to take the unpaid holidays.

Do I accumulate holidays if I do not take my paid holidays?
No, not unless you make an agreement with your department of transferring one week of holiday to the following holiday year (only in special cases).

What happens if I´m prevented from taking my holiday?
If you are prevented from taking your holidays due to clearly defined holiday obstacles, i.e. paid maternity/paternity leave, parental leave with unemployment benefit or your own illness, you may either postpone the holiday until later during the same holiday year, or, if that is not possible transfer the holidays to the next holiday year.

Leaving Denmark
If your contract with SDU ends and you leave Denmark and thereby de-registers from the CPR register, SDU pays holiday allowance for outstanding ordinary holiday, special holidays and transferred holiday directly to. Please note that the payment is provisional upon presentation of documentation that you have de-registered from the CPR register.

Staying in Denmark after the end of employment at SDU
If you stay in Denmark after your contract with SDU has ended, you will receive a “holiday card” covering the due amount concerning holiday you have accrued while working at SDU.

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