The University of Southern Denmark’s code of practice for using computers at written campus-based examinations
This code of practice applies to all written, campus-based examinations for which you use your own or the university’s computer. A campus-based examination is characterised by you receiving, at a fixed time, at a fixed physical address and under observation, an assignment which must be completed by you alone within a set timeframe and handed in before the expiration of the deadline.
Signing up for such an examination involves full acceptance of the conditions in this code of practice.
When using your own computer, please check – at least one week before your examination - whether it can access SDU’s wireless network Eduroam. If you experience problems, contact your local IT department or the IT service Servicedesk at firstname.lastname@example.org or phone 6550 2990.
At certain exams, you may need to be able to draw graphs, equations, graphic characters etc. that are easiest written by hand. Any such need will be communicated before the course or when the course starts. The demand can be placed on you that you must digitize your hand writing. It is recommended that you acquire a digital pen for this purpose. On this website - http://www.sdu.dk/en/Information_til/Studerende_ved_SDU/Campusguide/It/Digital_haandskrift - you can read what digital pen will be made available to you in case you need to borrow a digital pen during the examination.
Setting up your IT equipment in the examination room
You yourself are responsible for setting up your computer. You are not allowed to share your equipment with other students. It is important that you test the equipment when setting it up. Every workstation is equipped with one socket (230 V) for a three leg plug. Remember to bring further sockets (extension cord with no less than 3 meters’ reach), cables etc. yourself.
The setting up of IT equipment in the examination room must be completed at least 15 minutes before the examination starts.
You are not allowed to take the computer with you out of the examination room before the examination has ended. Leave the room in an orderly fashion, so that students with prolonged examination time are not unduly disturbed.
Handing in your examination paper
The examination paper must be completed by the time the examination ends.
- All the material that you hand in must be clearly identifiable according to the rules that apply to the current examination.
- When printing your examination paper:
- As a rule, the printing of examination papers must be done after the examination has ended.
- If you wish to leave the examination room before the examination has ended, you can print your examination paper upon handing it in, but not during the final 30 minutes of the examination.
- You are not allowed to print during the final 30 minutes of the examination.
- The examination paper is to be handed in in the stated number of copies in the envelopes supplied.
When handing in the paper, do not leave the examination room before having received a receipt for your submission. If in doubt, contact an invigilator.
Back-up and security copies
During the examination, you yourself are responsible for saving your examination paper with regular intervals. This includes taking security copies, unless this is part of the system’s functionality.
The university strongly emphasises that if you experience a loss of data (text that you typed in disappears) as a consequence of you neglecting to take security copies, you have no choice but to complete the current examination disregarding your loss of data.
Technical and practical problems
You must be familiar with the programs used on the computer.
If, during the examination, you encounter problems with your computer that you yourself cannot immediately solve, you can continue the exam on the university’s IT equipment. If this is not possible, the university will give you the option to write your examination paper by hand.
If, during the examination, a power failure, a net connection breakdown, or other external problems related to the use of the IT equipment which cannot be solved directly, occur, an invigilator will immediately contact the person responsible for the exam who will then make decisions concerning the execution of the exam.
Rules and security measures
It is allowed to use examination aids and the internet to the extent specified in the curriculum/course description. During the examination, you are not allowed to exchange information or in any other way be in contact with other examinees or persons outside the examination room. You are not allowed to wear a headset unless this is stated to be a part of the examination or you have been granted exemption.
You will find the specific rules on a certain examination in the curriculum or on the webpage of your study programme.
Sanctions on cheating
If the above rules are violated, this includes using other examination aids than those allowed, it equals cheating at the examination and the rules regarding disciplinary measures for students at the University of Southern Denmark will be applied. The university regularly conducts spot checking to find out whether other examination aids than those allowed are used.
If you bring extra equipment such as for example special programs, a headset or a scanner pen, you must bring the written notification of exemption from the Academic Study Board and any exemption from the State Education Grant and Loan Scheme.
If you have been granted exemption allowing you extended time at the examination, you must bring the decision from your Academic Study Board. This decision must be presented to the invigilators.
If you have been granted exemption allowing you specialized furniture that requires a “remover”, you need to communicate this to the Service Department at email@example.com no later than 8 days before the examination is conducted.
This code of practice was approved by Vice-Chancellor on February 2, 2012.